Group Administrative Assistant

Top Match Talent Solutions Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Top Match Talent Solutions Limited seeks an Administration Officer to support Advisory Teams. You will assist Partners and Managers with general administrative functions and daily operations, manage schedules and travel, and handle communications.

The role involves document preparation, filing, and maintaining confidentiality, with a focus on accuracy and organization in a professional firm environment. Immediate availability is highly preferred.

Qualifications

• High Diploma or above with formal secretarial training is preferred.
• At least 3 years of relevant working experience; previous experience with professional firm is a definite advantage.
• Proficient in MS Office including Excel, Word and PowerPoint.
• Good command of verbal and written Chinese and English, proficiency in Putonghua will be an advantage.
• Self-motivated, diligent, responsible and reliable.
• Good in coordination and problem-solving skills.

Responsibilities

• Assist Partners and Managers to oversee general administrative functions and day-to-day operations of Advisory Teams.
• Responsible for daily correspondence, arranging team’s schedule, travelling arrangements, handling telephone calls, processing documents and filing system maintenance.
• Prepare and revise documents including presentations, reports and papers.
• Maintain filing system and confidential information; ensure protection of confidential information at all times.
• Ensure a good understanding of company’s culture, policy and business knowledge.
• Develops and maintains good relationships with key stakeholders and each department.
• Perform miscellaneous assignments and handle ad hoc duties as required

Skills

Coordination

Problem-solving

Reliability

Education

High Diploma or above with secretarial training

Tools

MS Office

Job description

Assist Partners and Managers to oversee on all general administrative functions and day-to-day operations of Advisory Teams

Responsible for the daily correspondence, arranging team’s schedule, travelling arrangement, handling telephone calls, processing documents and filing system maintenance

Prepare and revise documents including presentations, reports and papers

Maintain filing system and confidential information; ensure protection of confidential information at all times

Ensure a good understanding of company’s culture, policy and business knowledge

Develops and maintains good relationships with key stakeholders and each departments

Perform miscellaneous assignments and handle ad hoc duties as required

Immediate available is highly preferred

Requirements

High Diploma or above with formal secretarial training is preferred

At least 3 years of relevant working experience; previous experience with professional firm is a definite advantage

Proficient in MS Office including Excel, Word and PowerPoint

Good command of verbal and written Chinese and English, proficiency in Putonghua will be an advantage

Self-motivated, diligent, responsible and reliable

Good in coordination and problem-solving skills

Company Background

Our client is a professional firm.

What can I earn as an Administration Officer