Administration Officer

Mega Global Securities Limited; Hong Kong; Vor Ort; HKD 201.000 - 290.000; Vollzeit

Benefits dieser Stelle

Medical benefits

MPF

Festive red packets/bonuses

12 days annual leave + 1 day birthday

Zusammenfassung

Mega Global Securities Limited is seeking an Administration Officer in Hong Kong to oversee daily office operations and support Compliance and operations teams. You will maintain high standards, handle confidential financial documents with discretion, and ensure procedures comply with regulatory frameworks.

Key duties include inventory control, procurement, liaising with landlords and vendors, organizing records per data privacy rules, and assisting with reporting in line with SFC guidelines.

Qualifikationen

• Bachelor's degree or above in Business, Finance, or related fields.
• Trilingual English, Cantonese and Mandarin is essential.
• Strong communication and problem-solving abilities.
• Strict confidentiality and integrity in handling documents.

Aufgaben

• Manage daily office operations including inventory, procurement, and supplies.
• Liaise with property management, cleaners, and contractors for a productive workplace.
• Organize and safeguard corporate documents and financial records per privacy rules.
• Handle scanning, photocopying, binding, and record archiving tasks.
• Support Compliance to implement workplace administrative protocols.
• Prepare compliance logs and reporting materials per SFC guidelines.
• Perform ad-hoc duties to ensure smooth daily operations.
• Maintain internal communications and relationships with landlords and vendors.

Kenntnisse

Communication skills

Problem-solving

Multi-tasking

Discretion/confidentiality

Customer service mindset

Ausbildung

Bachelor's degree or above

Tools

MS Office

Jobbeschreibung

We are seeking a professional, meticulous, and self-motivated Administration Officer to join our team. In this role, you will oversee daily office administrative operations and provide critical support to our Compliance and operational teams. The ideal candidate will maintain high operational standards, handle confidential financial documents with extreme discretion, and ensure that all daily workplace procedures comply with relevant regulatory frameworks.

Key responsibilities

Manage daily office operations, including inventory control, procurement, and distribution of office equipment and supplies.

Oversee office environment maintenance and liaise with property management, cleaning services, and technical contractors to ensure a clean, secure, and productive workplace.

Organize, archive, and safeguard corporate documents and financial records in strict compliance with Hong Kong financial industry confidentiality and data privacy regulations.

Handle day-to-day documentation tasks including scanning, photocopying, binding, and record archiving.

Work closely with the Compliance Department to implement workplace administrative compliance protocols.

Assist in organizing compliance logs and preparing reporting materials in accordance with SFC guidelines and industry regulations.

Perform ad-hoc administrative duties assigned by management to ensure smooth daily operations.

Facilitate effective internal communication across departments and manage external relationships with landlords, suppliers, and service vendors.

About you

Bachelor's degree or above, preferably in Business Administration, Finance, or related disciplines.

Trilingual fluency in English, Cantonese, and Mandarin (both written and spoken) is essential.

Proficient in MS Office suite (Word, Excel, PowerPoint) with solid document layout and basic data processing abilities.

Excellent communication, problem-solving, and multi-tasking skills with a strong service-oriented mindset.

Highly rigorous, detail-oriented, and accountable, with strict adherence to confidentiality guidelines and corporate integrity.

1+ years of experience in office administration is preferred.

Hong Kong Permanent Resident or legal Hong Kong work visa.

Professional demeanor, clean industry record, and a strong collaborative team spirit.

5-day work week (Weekend off) with a strong commitment to work-life balance (no overtime culture).

At least 12 days paid annual leave + 1 day birthday leave.

Festive red packets/bonuses, Medical Benefits, and MPF.