Administration Manager

Captar Partners Limited; Hong Kong; On-site; HKD 600,000 - 1,000,000; Full time

Job summary

Captar Partners Limited is seeking an Administration Manager in Central, Hong Kong to lead corporate administration and workplace operations. You will oversee a team, manage OPEX and budgets, and drive efficient, polished hospitality for employees and regional stakeholders.

The role requires 6–10 years in corporate administration, with managerial experience, and strong budgeting, procurement and ERP skills. Fluency in English, Cantonese and Putonghua is essential.

Qualifications

• Six to ten years of professional corporate administration experience, including at least three years in a managerial or supervisory role.
• Experience in a multinational corporation, financial institution or fast-paced boutique agency.
• Bachelor’s degree in Business Administration, Human Resources Management, Corporate Governance or a related discipline.
• Proven experience leading and supervising a corporate administration or workplace services team.
• Strong budgeting, procurement, expense control and vendor management skills.
• Hands-on experience in relocation, lease negotiation, renovations and space planning.
• Advanced proficiency in MS Office Suite, including Excel VLOOKUP, Pivot Tables and PowerPoint.
• Experience with ERP platforms such as SAP, Oracle, Concur or Workday.
• Fluency in English, Cantonese and Putonghua.

Responsibilities

• Lead, supervise and develop administration officers, receptionists, office assistants and pantry attendants.
• Manage corporate administration OPEX, annual budgeting, expense control and cost-saving initiatives.
• Oversee office procurement, fixed assets management and day-to-day workplace operations.
• Manage office relocation, renovation and space-planning projects from planning through completion.
• Support lease negotiations with landlords and coordinate office-related contractual matters.
• Source, evaluate and negotiate contracts with external vendors, including IT support, catering, corporate insurance, insurance brokers and cleaning agencies.
• Prepare corporate announcements and maintain clear communication with C-suite executives and regional stakeholders.
• Use MS Office Suite and ERP platforms to manage reporting, administration processes and operational data.
• Handle workplace issues and crises proactively while maintaining high standards of service and professionalism.

Skills

Corporate administration

Management / supervision

Budgeting & cost control

Procurement & vendor management

Office relocation & space planning

ERP exposure

MS Excel (VLOOKUP, Pivot Tables)

Multilingual (English, Cantonese, Putō

Education

Bachelor’s degree in Business Administration, HRM, Corporate Governance or related discipline

Tools

ERP platforms (SAP, Oracle, Concur, Workday)

MS Office Suite

Job description

As Administration Manager, you will lead corporate administration and workplace operations for a professional office in Central, Hong Kong. You will oversee the administration team, manage office budgets and facilities, and create an efficient, polished corporate hospitality environment for employees, senior executives and regional stakeholders.

Key responsibilities

Lead, supervise and develop administration officers, receptionists, office assistants and pantry attendants.

Manage corporate administration OPEX, annual budgeting, expense control and cost-saving initiatives.

Oversee office procurement, fixed assets management and day-to-day workplace operations.

Manage office relocation, renovation and space-planning projects from planning through completion.

Support lease negotiations with landlords and coordinate office-related contractual matters.

Source, evaluate and negotiate contracts with external vendors, including IT support, catering, corporate insurance, insurance brokers and cleaning agencies.

Prepare corporate announcements and maintain clear communication with C-suite executives and regional stakeholders.

Use MS Office Suite and ERP platforms to manage reporting, administration processes and operational data.

Handle workplace issues and crises proactively while maintaining high standards of service and professionalism.

What we're looking for

Six to ten years of professional corporate administration experience, including at least three years in a managerial or supervisory role.

Experience in a multinational corporation, financial institution or fast-paced boutique agency.

Bachelor’s degree in Business Administration, Human Resources Management, Corporate Governance or a related discipline.

Proven experience leading and supervising a corporate administration or workplace services team.

Strong capabilities in budgeting, procurement, expense control, vendor management and cost-saving initiatives.

Hands-on experience in office relocation, lease negotiation, office renovation, space planning and fixed assets management.

Advanced proficiency in MS Office Suite, including Excel VLOOKUP, Pivot Tables and PowerPoint.

Experience with ERP platforms such as SAP, Oracle, Concur or Workday.

Fluency in written and spoken English, Cantonese and Putonghua.

Strong emotional intelligence, crisis management, multitasking and proactive problem-solving skills.