Personal Assistant

HSBC Holdings plc; Hong Kong Island; On-site; HKD 350,000 - 550,000; Full time

Job summary

HSBC Holdings plc in Hong Kong is seeking a capable Personal Assistant to support senior executives, manage calendars, travel, and correspondence.

You will oversee office operations, coordinate events, handle basic finance processing, and liaise with internal and external stakeholders to ensure seamless communication and efficient daily workflow.

Qualifications

• Proven work experience as a personal assistant to senior executive in large organisation or banks.
• Experience in managing team administration, floor management and event management.
• Proficiency in office management systems and procedures (schedule, expense, procurement).
• Outstanding organisational and time management skills.
• Ability to multitask and prioritise daily workload.
• Fluency in Cantonese, English, and Mandarin.

Responsibilities

• Support executives in managing schedules, communications, travel, and document processing.
• Oversee office operations, including supplies, vendor coordination, seat management, and leave management.
• Handle basic finance processing, department expense tracking, and budget reconciliation for senior leaders.
• Draft, edit and manage reports, presentations, and executive correspondence with precision.
• Act as a liaison between senior executives, stakeholders, and visitors, ensuring professional communications.

Skills

Executive support

Team administration

Event management

Office management

Multitasking

Time management

Cantonese

English

Mandarin

Tools

Office software

Job description

We are currently seeking a high calibre professional to join our team as a Personal Assistant.

In this role you will:

• Support the team’s executives in managing schedules, communications, domestic and international travel, and document, ensuring seamless coordination and efficiency
• Oversee office operations, including supplies, equipment, vendor coordination, office seat management, and employee leave management
• Handle basic finance processing, department expense tracking, and budget reconciliation of senior leaders in team
• Draft, edit and manage reports, presentations, and executive correspondence with precision and alignment to organisational goals
• Act as a point of contact between senior executives, internal/external stakeholders, and visitors, ensuring seamless communication and professional visitor support

To be successful you will need:

• Proven work experience as a personal assistant to senior executive in large organisation or banks.
• Experience in managing team administration, floor management and event management will be a plus
• Proficiency in office management systems and procedures, especially systems for schedule management, expense management and procurement management etc.
• Outstanding organisational and time management skills
• Ability to multitask and prioritise daily workload
• Fluency in Cantonese, English, and Mandarin