Personal Assistant

Hong Kong Finance Company Limited; Hong Kong Island; On-site; HKD 240,000 - 420,000; Full time

Job summary

Hong Kong Finance Company Limited seeks a highly organized Personal Assistant to provide executive and administrative support to senior leadership. You will manage complex calendars and travel logistics while serving as a discreet gatekeeper.

You will work with internal stakeholders and external partners to optimize efficiency, prepare minutes and reports for the Director, and leverage AI applications to assist with tasks.

Qualifications

• Minimum 5 years of experience as a Personal Assistant or in a similar role.
• Experience managing travel and familiarity with travel booking platforms.
• Bachelor’s degree in business-related disciplines.
• Fluent in Cantonese and English with strong communication skills.
• Proactive, responsive, and solutions-oriented mindset.
• Advanced proficiency in Microsoft Office and AI applications.

Responsibilities

• Plan and manage frequent and complex international personal travel (including flights, ground transportation, hotels, visas, etc.)
• Manage personal appointments and family schedules
• Proactively handle travel disruptions or provide effective solutions
• Provide comprehensive secretarial and administrative support, including preparing minutes and reports for the Director and executive team
• Utilize professional knowledge of AI to assist with work tasks

Skills

Travel coordination

Calendar management

Communication

Fluent Cantonese

Fluent English

Discretion

Education

Bachelor’s degree in business-related disciplines

Tools

Microsoft Office

AI applications

Chinese word processing

Job description

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive executive and administrative support to senior leadership. In this pivotal role, you will manage complex daily calendars, streamline high-level correspondence, facilitate seamless domestic and international travel logistics, and serve as a reliable gatekeeper for incoming requests. Working closely with internal stakeholders and external partners, you will play a critical role in optimizing operational efficiency, ensuring timely execution of key priorities, and maintaining strict confidentiality across all professional and personal matters to support business objectives.

Responsibilities

Plan and manage frequent and complex international personal travel (including flights, ground transportation, hotels, visas, etc.)

Manage personal appointments and family schedules

Proactively handle any travel disruptions or provide effective solutions

Provide comprehensive secretarial and administrative support, including preparing minutes and reports for the Director and executive team

Utilize professional knowledge of AI to assist with work tasks

Qualifications & Personal Attributes

Minimum of 5 years as a Personal Assistant or in a similar role. Experience managing travel is essential, including familiarity with travel booking platforms and agencies. Previous experience in travel agency-related industries is advantageous

Bachelor’s degree with business related disciplines

Fluent in Cantonese and English, with strong written and verbal communication skills.

A proactive, responsive, responsible, and solutions-oriented mindset

Advanced proficiency in Microsoft Office (Outlook, Word, Excel), Chinese word processing and AI applications