Secretary / Personal Assistant

Private Advertiser; Hong Kong; On-site; HKD 268,000 - 402,000; Full time

Job summary

Private Advertiser in Hong Kong is seeking a proactive, well-organized Secretary/Personal Assistant to support senior management with both professional and personal duties. The role includes managing secretarial tasks, confidential information, travel arrangements, and calendars.

Ideal candidates have 3–5 years in EA/PA/secretarial roles, a diploma or degree, and strong English and Chinese communication skills (Cantonese and Mandarin).

Qualifications

• Bachelor’s degree or diploma; relevant administrative experience preferred.
• 3–5 years in Executive Assistant, Personal Assistant, or Secretary roles.
• Proficient with Microsoft Office and document formatting.
• Excellent written and spoken English and Chinese (Cantonese and Mandarin).
• Strong organizational and communication skills; able to work independently.

Responsibilities

• Provide secretarial and administrative support to senior management for business and personal matters.
• Handle confidential information and maintain document management.
• Coordinate appointments and manage daily routines.
• Arrange travel including flights, visas, hotels and expenses claims.
• Communicate with internal staff, external parties and service providers.
• Manage family schedules, including school and extracurricular activities.
• Be available for urgent matters outside office hours and handle ad-hoc tasks.

Skills

Strong organizational

Excellent communication

Bilingual English & Chinese

Education

Diploma or Degree

Tools

Microsoft Office

Job description

About the Role

We are looking for a proactive, well-organized and dependable Secretary / Personal Assistant to provide support to our senior management, covering both professional and personal matters.

Key Responsibilities

• Provide secretarial and administrative support to management in both business and personal matters.
• Handle confidential information and maintain proper document management.
• Maintain daily routines, coordinate and set up appointments.
• Manage travel arrangement including flight schedule, visa, hotel and expenses claim.
• Communicate and coordinate with internal staff, external parties, domestic helpers and drivers.
• Oversee kids schedules, including school-related and extra-curricular activities.
• Be available to handle urgent matters outside office hours when necessary.
• Perform multi-task households and ad-hoc duties as assigned.

Requirements

• Diploma or Degree holder in any discipline.
• 3-5 years of experience in Executive Assistant, Personal Assistant, Secretary, or related administrative roles.
• Proficient in Microsoft Office applications.
• Good command of written and spoken English and Chinese.
• Strong organizational and communication skills.
• Responsible, detail-minded, and able to work independently.
• Excellent command of written and spoken English and Chinese (Cantonese and Mandarin).

Please note that only shortlisted candidates will be notified.

All information gathered will be treated in strictly confidential and solely used for recruitment purpose.