Personal Assistant

Magic Lot Holdings Limited; Hong Kong; On-site; HKD 335,000 - 614,000; Full time

Job summary

Magic Lot Holdings Limited seeks an Executive & Personal Assistant in Hong Kong SAR to provide comprehensive support to senior leadership, bridging corporate duties with private family management. The role requires handling demanding logistics, travel itineraries, and confidential operations with discretion.

The ideal candidate will manage calendars, coordinate meetings across time zones, oversee household matters, and ensure seamless coordination of private and executive tasks.

Qualifications

• Bachelor's degree or equivalent tertiary qualification.
• Willingness to handle urgent matters, travel disruptions, or ad-hoc requests beyond standard hours.
• Excellent verbal and written communication; English and Cantonese fluency required, Mandarin helpful.

Responsibilities

• Provide executive support and manage complex calendars across time zones.
• Oversee family matters, household logistics, and private staff coordination.
• Plan and execute domestic and international travel itineraries with high attention to detail.
• Draft professional correspondence and manage confidential filing systems.
• Handle expense reporting, invoices, and ad hoc projects as needed.

Skills

Diary management

Travel planning

Discretion

Vendor management

Scheduling

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

This is a full-time, on-site role for an Executive & Personal Assistant based in Hong Kong SAR. The position provides comprehensive, administrative support directly to senior leadership, seamlessly bridging corporate responsibilities with private family management. The ideal candidate will handle demanding executive logistics, oversee family affairs, coordinate global travel itineraries, and maintain utmost discretion and efficiency across all operations.

Key Responsibilities

Executive Support & Diary Management: Act as the primary gatekeeper, managing complex corporate calendars, coordinating internal and external meetings across multiple time zones, and prioritizing incoming communications.

Family Affairs & Household Coordination: Oversee personal and family matters, including household logistics, domestic staff coordination, vendor management, property maintenance, and private club or social commitments.

Global Travel Planning: Plan and execute seamless, end-to-end domestic and international travel itineraries for business trips and personal family vacations (flights, visas, accommodations, ground transport, and dining/leisure bookings).

Lifestyle & Concierge Logistics: Handle high-priority personal errands, private appointments, vehicle logistics, event ticketing, and personal gift procurement with meticulous care.

Office & Clerical Administration: Draft professional correspondence, manage expense reporting, handle invoice processing, and maintain confidential filing systems for both business and personal documentation.

Ad Hoc Projects: Execute special personal and corporate projects as required, demonstrating agility.

Qualifications & Requirements

Education: Bachelor’s degree or equivalent tertiary qualification.

Availability & Flexibility: High flexibility and availability to respond to urgent matters, travel disruptions, or ad-hoc requests outside standard office hours, including evenings and weekends as needed.

Communication & Languages: Exceptional verbal and written communication skills; fluency in English and Cantonese is essential, with Mandarin proficiency highly advantageous.

Travel & Concierge Acumen: Strong experience organizing multi-leg international itineraries and managing travel protocols with tight turnaround times.

Discretion & Integrity: Demonstrated ability to handle strictly confidential corporate, financial, and private family matters with absolute discretion.

Organizational Excellence: High emotional intelligence, sharp attention to detail, proactive anticipation of needs, and the capacity to multitask without sacrificing quality.

Technical Proficiency: Strong command of Microsoft 365 (Outlook, Excel, Word, PowerPoint), Google Workspace, and modern itinerary/productivity tools.