Front Desk & Admin Coordinator

Aquis Search Limited; Hong Kong; On-site; HKD 150,000 - 210,000; Full time

Job summary

Aquis Search Limited in Quarry Bay, Hong Kong, is seeking a dedicated Receptionist cum Administrative Assistant/Coordinator for a full-time position. You will be the first point of contact for clients and visitors, and provide comprehensive administrative support to the organisation.

The role requires strong communication, organisational skills and discretion, with the ability to support multiple departments and maintain a professional office environment.

Qualifications

• Proven experience as receptionist, administrative assistant or similar front-office role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment.
• Attention to detail and accuracy in administrative tasks.
• Friendly, welcoming personality with strong customer service orientation.
• Discretion handling confidential information.
• Flexible to support multiple departments in a fast-paced office environment.

Responsibilities

• Greet and assist visitors and clients in a professional manner.
• Answer, screen and direct incoming phone calls to the appropriate departments.
• Maintain a tidy reception area and organise the desk at all times.
• Schedule and coordinate meetings and conference room bookings.
• Keep accurate administrative records and databases up to date.
• Process incoming/outgoing correspondence including emails and packages.
• Provide general administrative assistance to multiple departments.

Skills

Receptionist experience

Administrative support

Front-office

Customer service

Communication

Time management

Multitasking

Discretion

Flexibility

Tools

Microsoft Office

Job description

Aquis Search Limited in Quarry Bay, Hong Kong, is seeking a dedicated Receptionist cum Administrative Assistant/Coordinator for a full-time position. You will be the first point of contact for clients and visitors, and provide comprehensive administrative support to the organisation.

The role requires strong communication, organisational skills and discretion, with the ability to support multiple departments and maintain a professional office environment.