Professional Services Office Admin & Coordinator

Aquis Search Limited; Hong Kong; On-site; HKD 223,000 - 335,000; Full time

Job summary

Aquis Search Limited is seeking an Office Administrative Assistant / Coordinator for a full-time role in Quarry Bay, Eastern District. You will support day-to-day operations, handle filing, data entry and correspondence, and assist multiple team members with scheduling and diaries.

The role offers career progression within a professional services environment, requiring proactive, discreet, and detail-oriented individuals who thrive in a busy office setting.

Qualifications

• Experience as administrative assistant or similar role in professional services.
• Strong organisational and time-management skills.
• Excellent written and verbal communication and discretion.

Responsibilities

• Managing general office administration tasks including filing, data entry, and document preparation
• Providing comprehensive support to multiple team members, including scheduling meetings, managing calendars and coordinating diaries
• Handling incoming and outgoing correspondence, telephone calls and email communications
• Processing invoices, expenses and maintaining financial records in accordance with company procedures
• Organising and coordinating meetings, events and client functions, including venue booking and catering arrangements
• Maintaining office supplies inventory and placing orders as required
• Welcoming clients and visitors, providing a professional and courteous reception experience
• Assisting with ad-hoc projects and special initiatives as required

Skills

Administrative support

Data entry

Calendar management

Communication skills

Confidentiality

Microsoft Office

Tools

Microsoft Office

Job description

Aquis Search Limited is seeking an Office Administrative Assistant / Coordinator for a full-time role in Quarry Bay, Eastern District. You will support day-to-day operations, handle filing, data entry and correspondence, and assist multiple team members with scheduling and diaries.

The role offers career progression within a professional services environment, requiring proactive, discreet, and detail-oriented individuals who thrive in a busy office setting.