Receptionist cum Administrative Assistant/Coordinator - MNC (20-30k)

Aquis Search Limited; Hong Kong; On-site; HKD 150,000 - 210,000; Full time

Job summary

Aquis Search Limited in Quarry Bay, Hong Kong, is seeking a dedicated Receptionist cum Administrative Assistant/Coordinator for a full-time position. You will be the first point of contact for clients and visitors, and provide comprehensive administrative support to the organisation.

The role requires strong communication, organisational skills and discretion, with the ability to support multiple departments and maintain a professional office environment.

Qualifications

• Proven experience as receptionist, administrative assistant or similar front-office role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office equipment.
• Attention to detail and accuracy in administrative tasks.
• Friendly, welcoming personality with strong customer service orientation.
• Discretion handling confidential information.
• Flexible to support multiple departments in a fast-paced office environment.

Responsibilities

• Greet and assist visitors and clients in a professional manner.
• Answer, screen and direct incoming phone calls to the appropriate departments.
• Maintain a tidy reception area and organise the desk at all times.
• Schedule and coordinate meetings and conference room bookings.
• Keep accurate administrative records and databases up to date.
• Process incoming/outgoing correspondence including emails and packages.
• Provide general administrative assistance to multiple departments.

Skills

Receptionist experience

Administrative support

Front-office

Customer service

Communication

Time management

Multitasking

Discretion

Flexibility

Tools

Microsoft Office

Job description

About the role

An MNC is seeking a dedicated Receptionist cum Administrative Assistant/Coordinator to join their team in Quarry Bay, Eastern District. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. As the first point of contact for our clients and visitors, you will be responsible for managing reception duties whilst providing comprehensive administrative support to our organisation. This role is essential to maintaining our professional image and ensuring efficient day-to-day operations across the company.

Key responsibilities

• Greeting and welcoming visitors, clients and staff with professionalism and courtesy
• Answering, screening and directing incoming telephone calls to appropriate departments or personnel
• Managing the reception desk and ensuring it remains organised and well-maintained at all times
• Scheduling and coordinating meetings, appointments and conference room bookings
• Maintaining accurate records and databases for administrative purposes
• Processing incoming and outgoing correspondence, including emails, letters and packages
• Supporting multiple departments by providing general administrative assistance as required
• Coordinating office supplies and equipment orders to maintain adequate stock levels
• Assisting with filing, data entry and document management tasks
• Handling general enquiries from external parties and providing information about the company
• Supporting the coordination of company events and meetings
• Maintaining confidentiality and handling sensitive information appropriately

What we're looking for

• Proven experience working as a receptionist, administrative assistant or in a similar front-office role
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse individuals
• Strong organisational and time-management abilities, with the capacity to manage multiple tasks simultaneously
• Proficiency in using Microsoft Office applications (Word, Excel, Outlook) and standard office equipment
• Attention to detail and accuracy in all administrative tasks
• Friendly, welcoming personality with strong customer service orientation
• Discretion and ability to handle confidential information professionally
• Flexibility and adaptability in a fast-paced office environment
• Willingness to provide support across various departments as needed