Executive Assistant - Operations, Meetings & Programs

The College of Surgeons of Hong Kong Limited; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Benefits offered by this job

Contract gratuity (2 months pay)

Medical benefits

Overtime allowance

5-day work week

Job summary

The College of Surgeons of Hong Kong Limited is seeking an experienced Executive Assistant to provide administrative support and handle day-to-day operations, including correspondence, filing, telecommunications, and meeting arrangements.

You will assist in coordinating meetings, training programs, and supervisors' schedules, prepare PowerPoint files and draft meeting minutes, and help with monthly returns, data collection, and simple analyses.

Qualifications

• University graduates with relevant experience; OR Form 5 with HKCEE English Language and Chinese Language; plus Diploma and relevant experience.
• HKDSE: English and Chinese at Level 2 or above with Diploma and relevant experience.
• Hands-on PC skills with MS Office (Excel, Word, Access, PowerPoint) and basic data handling.

Responsibilities

• Provide administrative support and day-to-day operations.
• Coordinate meetings, training programs and supervisors' schedules.
• Prepare PowerPoint files and draft meeting minutes.
• Prepare monthly and ad hoc returns, collect data, compile statistics, and conduct simple analysis.
• Support training, examinations and event activities.
• Rotate between teams for operational needs.

Skills

Secretarial experience

Executive support

Interpersonal skills

Communication skills

Independent work

Bilingual English-Chinese

Education

Bachelor's degree in a relevant field

Diploma in a specialized function

Tools

MS Excel

MS Word

MS Access

PowerPoint

Job description

The College of Surgeons of Hong Kong Limited is seeking an experienced Executive Assistant to provide administrative support and handle day-to-day operations, including correspondence, filing, telecommunications, and meeting arrangements.

You will assist in coordinating meetings, training programs, and supervisors' schedules, prepare PowerPoint files and draft meeting minutes, and help with monthly returns, data collection, and simple analyses.