Executive Assistant

The College of Surgeons of Hong Kong Limited; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Benefits offered by this job

Contract gratuity (2 months pay)

Medical benefits

Overtime allowance

5-day work week

Job summary

The College of Surgeons of Hong Kong Limited is seeking an experienced Executive Assistant to provide administrative support and handle day-to-day operations, including correspondence, filing, telecommunications, and meeting arrangements.

You will assist in coordinating meetings, training programs, and supervisors' schedules, prepare PowerPoint files and draft meeting minutes, and help with monthly returns, data collection, and simple analyses.

Qualifications

• University graduates with relevant experience; OR Form 5 with HKCEE English Language and Chinese Language; plus Diploma and relevant experience.
• HKDSE: English and Chinese at Level 2 or above with Diploma and relevant experience.
• Hands-on PC skills with MS Office (Excel, Word, Access, PowerPoint) and basic data handling.

Responsibilities

• Provide administrative support and day-to-day operations.
• Coordinate meetings, training programs and supervisors' schedules.
• Prepare PowerPoint files and draft meeting minutes.
• Prepare monthly and ad hoc returns, collect data, compile statistics, and conduct simple analysis.
• Support training, examinations and event activities.
• Rotate between teams for operational needs.

Skills

Secretarial experience

Executive support

Interpersonal skills

Communication skills

Independent work

Bilingual English-Chinese

Education

Bachelor's degree in a relevant field

Diploma in a specialized function

Tools

MS Excel

MS Word

MS Access

PowerPoint

Job description

The College of Surgeons of Hong Kong is a professional organization which conducts postgraduate training, professional examinations and accreditation for surgeons in Hong Kong. We are offering the following post:

Executive Assistant

Provide administrative support and day-to-day operations, including correspondence, filing, telecommunications, and meeting arrangements

Assist in co-ordination of meetings, training programs, and supervisors' schedules; prepare PowerPoint files and draft meeting minutes

Prepare monthly and ad hoc returns, manage department guidelines/protocols, collect data, compile statistics, and conduct simple analysis

Support training, examination, and event activities

Other related duties as assigned, including rotation between teams for operational needs

Entry Requirements

1. 1. University graduates with relevant experience; OR
2. 2. Form 5 / Secondary 5 with:
3. HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
4. 5 subjects in HKDSE at Level 2 or above in English Language and Chinese Language, and Level 2 / "Attained" / Grade E in other subjects as specified;
   AND a Diploma in a specialized function plus relevant experience.

Preferred Attributes / Exposure

1. 1. Degree holder preferred
2. 2. Experience in secretarial or executive support will be an advantage
3. 3. Proficiency in PC applications such as MS Excel, Word, Access, and PowerPoint
4. 4. Hands-on experience in web page management or AI-related operations
5. 5. Good command of both written and spoken English and Chinese
6. 6. Proactive, responsible, self-motivated, and able to work independently
7. 7. Strong interpersonal and communication skills; able to work as a team player

Shortlisted candidates will be invited to sit for a written test. Preference will be given to those with good command of English.

Those failing to provide current and expected salary will not be considered.

• We offer contract gratuity (equivalent to 2 months' pay), medical benefits and overtime allowance, and 5-day work.

Personal data provided by the applicants will be used for recruitment purposes only.

The College of Surgeons of Hong Kong is a professional organization which conducts postgraduate training, professional examinations and accreditation for surgeons in Hong Kong. We are offering the following post:

The College of Surgeons of Hong Kong is a professional organization which conducts postgraduate training, professional examinations and accreditation for surgeons in Hong Kong. We are offering the following post: