Strategic Executive Assistant to Division Head

Hong Kong Exchanges and Clearing Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Hong Kong Exchanges and Clearing Limited is seeking a capable administrator to provide secretarial and general support to a division head. The role covers scheduling, reporting, procurement and team coordination to ensure smooth operations.

You will maintain calendars, handle purchase requests, assist HR onboarding/offboarding and logistics, and help prepare reports and presentations. Strong communication, bilingual skills and attention to detail are essential for success.

Qualifications

• Degree holder of any discipline.
• Minimum 3 years relevant administrative experience in banking/financial institutions preferred.
• Well-organized, detail oriented, and able to prioritize tasks and meet deadlines.
• Good team player with interpersonal and communications skills.
• Proficient in MS Office and office software, email systems, and related tools.
• Fluent in English and Chinese (including typing).

Responsibilities

• Provide secretarial and general administrative support for Operations.
• Maintain departmental calendars and schedule appointments, meetings, and conferences.
• Manage purchase requests and submit payment settlements.
• Assist with HR functions such as staff on-boarding/off-boarding and logistics.
• Prepare reports, presentations, and other documents as required.
• Coordinate departmental projects including research, data collection, and analysis.
• Undertake special or ad hoc projects and other clerical tasks.

Skills

Administrative support

Time management

Communication skills

Team player

MS Office

Bilingual English/Chinese

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Hong Kong Exchanges and Clearing Limited is seeking a capable administrator to provide secretarial and general support to a division head. The role covers scheduling, reporting, procurement and team coordination to ensure smooth operations.

You will maintain calendars, handle purchase requests, assist HR onboarding/offboarding and logistics, and help prepare reports and presentations. Strong communication, bilingual skills and attention to detail are essential for success.