Executive Assistant - Officer

Hong Kong Exchanges and Clearing Limited (HKEX); Hong Kong; On-site; HKD 312,000 - 446,000; Full time

Job summary

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking a capable Secretariat/Administrative professional to provide comprehensive support to a division head. The role involves calendar management, report preparation, procurement and HR onboarding/offboarding tasks, ensuring smooth operations and timely deliverables.

Candidates should be degree-equipped with at least 3 years of relevant experience, be well-organized, and communicate effectively in English and Chinese.

Qualifications

• Degree holder in any discipline.
• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions.
• Well-organized, able to prioritize tasks and meet deadlines.
• Good team player with strong interpersonal and communications skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email systems.
• Fluent in English and Chinese (including typing).

Responsibilities

• Provide secretarial and general administrative support for Operations.
• Maintain departmental calendars, schedule appointments, meetings and conferences.
• Manage departmental purchase requests, including preparing orders and submitting payment settlements.
• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.
• Assist in preparing reports, presentations, and other documents as required.
• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed.
• Undertake special or ad hoc projects and other clerical tasks.

Skills

Time management

Communication

Teamwork

MS Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Company Introduction:

We’re home to Asia’s most dynamic and vibrant capital markets.
Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: “ToConnect,PromoteandProgressour Markets and the Communities they support for the prosperity of all.”

Job Summary:

This role provides secretarial and administrative support to a division head, including scheduling, reporting, procurement and team coordination.

Job Duties:

Responsibilities:

• Provide secretarial and general administrative support for Operations

• Maintain departmental calendars, schedule appointments, meetings and conferences

• Manage departmental purchase requests, including preparing orders and submitting payment settlements

• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.

• Assist in preparing reports, presentations, and other documents as required

• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed

• Undertake special or ad hoc projects and other clerical tasks

Requirements:

• Degree holder of any discipline

• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions

• Well-organized, attention to detail, ability to prioritize tasks and meet deadlines

• Good team player, with good interpersonal and communications skills

• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and other relevant software applications

• Fluent in English and Chinese (including typing)

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location:

HKEX - Exchange Square

Shift:

Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours:

40

Worker Type:

Permanent