Executive Assistant - Advisory Firm - Up to 40K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 260,000 - 360,000; Full time

Benefits offered by this job

Discretionary bonus

Medical insurance

Job summary

Michael Page is recruiting an Executive Assistant to provide high‑level support to two senior leaders in a fast‑paced advisory firm. You will manage calendars, travel, meetings, and day‑to‑day priorities, coordinating client engagements and internal events.

You will prepare presentations and materials, handle expenses, and liaise with stakeholders to ensure seamless communication. The role also involves supporting business development activities, research, and relationship management with senior

Qualifications

• Bachelor's degree holder with relevant discipline.
• Excellent command of English and Mandarin.
• Proficiency in PowerPoint and presentation preparation, with experience supporting client-facing materials and business development activities.
• Strong experience managing complex calendars, travel arrangements, meeting coordination, and executive administration.
• Strong organisational skills with the ability to multitask, manage competing priorities, and perform well under pressure.
• Professional, polished, and presentable, with proven stakeholder management and communication skills.
• A proactive and detail-oriented team player who enjoys working in a fast-paced and dynamic environment.

Responsibilities

• Providing dedicated support to two senior leaders, managing complex calendars, meetings, travel arrangements, and day-to-day priorities.
• Coordinating client meetings, internal and external events, executive engagements, and other business-related logistics.
• Preparing presentations, pitch materials, reports, and marketing collateral to support client-facing activities.
• Managing expense claims, invoices, and administrative processes efficiently and accurately.
• Acting as a key liaison between internal teams, clients, and external stakeholders, ensuring smooth communication and coordination.
• Supporting business development initiatives through research, meeting coordination, and relationship management activities.
• Serving as a trusted business partner to senior stakeholders, anticipating needs, managing competing priorities, and ensuring seamless daily operations in a fast-paced environment.

Skills

English & Mandarin

Calendar management

Executive support

Stakeholder management

Client coordination

Education

Bachelor's degree

Tools

PowerPoint

Job description

• Business-facing role in a world-renowned firm
• Gain exceptional exposure to high-profile clients and projects

About Our Client

Our client is a globally recognized advisory firm with a strong international presence and a long-standing reputation for advising organizations on leadership and talent-related matters. Known for its collaborative culture and high-performance environment, the firm partners with senior executives and business leaders across a broad range of industries.

Job Description

As an Executive Assistant, your main responsibilities will include:

• Providing dedicated support to two senior leaders, managing complex calendars, meetings, travel arrangements, and day-to-day priorities.
• Coordinating client meetings, internal and external events, executive engagements, and other business-related logistics.
• Preparing presentations, pitch materials, reports, and marketing collateral to support client-facing activities.
• Managing expense claims, invoices, and administrative processes efficiently and accurately.
• Acting as a key liaison between internal teams, clients, and external stakeholders, ensuring smooth communication and coordination.
• Supporting business development initiatives through research, meeting coordination, and relationship management activities.
• Serving as a trusted business partner to senior stakeholders, anticipating needs, managing competing priorities, and ensuring seamless daily operations in a fast-paced environment.

The Successful Applicant

A successful Executive Assistant should have:

• Bachelor's degree holder with relevant discipline.
• Excellent command of English and Mandarin.
• Proficiency in PowerPoint and presentation preparation, with experience supporting client-facing materials and business development activities.
• Strong experience managing complex calendars, travel arrangements, meeting coordination, and executive administration.
• Strong organisational skills with the ability to multitask, manage competing priorities, and perform well under pressure.
• Professional, polished, and presentable, with proven stakeholder management and communication skills.
• A proactive and detail-oriented team player who enjoys working in a face-paced and dynamic environment.

What's on Offer

Competitive benefits package including discretionary bonus and medical insurance.