Executive Assistant - up to 50K

Michael Page International (HK) Ltd; Hong Kong Island; On-site; HKD 480,000 - 640,000; Full time

Benefits offered by this job

Discretionary Bonus

Medical Insurance

Job summary

Michael Page International (HK) Ltd is recruiting an Executive Assistant based in Hong Kong to deliver high-level secretarial and administrative support for a senior leader in the financial services division.

The role emphasizes calendar management, document preparation, travel coordination, and discretion with confidential information. Fluency in English, Cantonese, and Mandarin is essential in a fast-paced office environment.

Qualifications

• Higher education in business administration or relevant studies.
• 8+ years of experience in secretarial or admin roles, preferably in financial services.
• Strong organisational skills with ability to prioritise tasks.
• Proficiency in Microsoft Office and AI tools.
• Excellent written and verbal English, Cantonese and Mandarin.
• Discretion with confidential information.
• Professionalism and proactive problem solving.

Responsibilities

• Provide comprehensive secretarial and administrative support to senior management.
• Manage complex calendars, meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organise travel arrangements including flights and itineraries.
• Liaise with internal and external stakeholders for senior management.
• Maintain records and filing systems for easy retrieval.
• Support ad hoc projects and tasks as required.

Skills

Organisational skills

Communication skills

Discretion

Stakeholder liaison

Problem solving

Education

Business administration degree

Tools

Microsoft Office

AI tools

Job description

As an Executive Assistant in the Financial services industry, based in Hong Kong, you will provide high-level secretarial and administrative support.

As an Executive Assistant in the Financial services industry, based in Hong Kong, you will provide high-level secretarial and administrative support. This role is integral to ensuring the smooth functioning of the department and supporting senior management effectively. This role is supporting a senior leader in the business and requires someone who operates with flexibility and finesse

Description

As an Executive Assistant, your main responsibilities will include:

• Providing comprehensive secretarial and administrative support to senior management.
• Managing complex calendars, scheduling meetings, and coordinating appointments.
• Preparing and editing correspondence, reports, and presentations.
• Organising travel arrangements, including flights, accommodations, and itineraries.
• Handling confidential information with professionalism and discretion.
• Liaising with internal and external stakeholders on behalf of senior management.
• Maintaining accurate records and filing systems for easy access and retrieval.
• Supporting ad hoc projects and tasks as required by the team.

Profile

A successful Executive Assistant should have:

• Higher Education in business administration or relevant studies
• Over 8 years solid experience in secretarial or administrative support roles, preferably in financial services.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office applications and AI tools
• Excellent written and verbal communication skills in English, Cantonese and Mandarin
• Attention to detail and a proactive approach to problem-solving.
• Professionalism and the ability to handle sensitive information discreetly.

Job Offer

• Discretionary Bonus
• Medical Insurance