Executive Assistant - up to 38K - Family office

Michael Page International (HK) Ltd; Hong Kong Island; On-site; HKD 254,000 - 424,000; Full time

Benefits offered by this job

15 days AL

Discretionary bonus

Medical

Job summary

Michael Page International (HK) Ltd is recruiting an Executive Assistant for a family office in Hong Kong. You will support senior executives with complex calendar management, travel coordination, and confidential administrative duties in a fast-paced environment.

The role requires a degree in Business Administration and 5-6 years of executive support experience, superb organizational skills, and proficiency in MS Office and AI-powered tools.

Qualifications

• Degree holder in Business Administration or related discipline.
• 5-6 years of proven executive or secretarial support experience.
• Exceptional organisational skills with ability to manage multiple priorities and maintain accuracy.
• Strong proficiency in Microsoft Office and familiarity with AI-powered productivity tools.
• Excellent communication skills in English, Cantonese, and Mandarin, both written and verbal.
• Discretion with confidential information and sensitive records.

Responsibilities

• Provide calendar management, meeting coordination, and scheduling support for senior executives.
• Coordinate complex travel arrangements including flights, accommodation, and itineraries.
• Prepare and proofread business correspondence, reports, and presentations.
• Handle confidential information and maintain sensitive records with discretion.
• Liaise with external advisors and service providers (legal, accounting, etc.).
• Manage expense claims, reimbursements, and related administrative processes.
• Serve as a key contact between executives, internal teams, and external stakeholders.
• Deliver comprehensive administrative support to ensure smooth day-to-day office operations.

Skills

Organisational skills

Communication skills

Multitasking

Discretion

MS Office

AI tools

Language skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Executive Assistant - up to 38K - Family office

As an Executive Assistant within the Financial Services industry, you will support senior executives with complex calendar management, travel coordination, stakeholder liaison, and confidential administrative support in a fast-paced environment.

Our client is a private investment platform with a diversified portfolio across multiple industries and asset classes. They offer a dynamic, entrepreneurial environment where employees work closely with senior decision-makers and gain broad business exposure.

Description

As an Executive Assistant, your main responsibilities will include:

• Providing seamless calendar management, meeting coordination, and scheduling support for senior executives.
• Coordinating complex travel arrangements, including flights, accommodation, and detailed itineraries.
• Preparing and proofreading business correspondence, reports, presentations, and other documentation.
• Handling confidential information and maintaining sensitive records with discretion.
• Liaising with external advisors and service providers, including legal, accounting, and other professional firms.
• Managing expense claims, reimbursements, and related administrative processes.
• Acting as a key point of contact between executives, internal teams, and external stakeholders.
• Delivering comprehensive administrative support to ensure the smooth day-to-day running of the office.

Profile

A successful Executive Assistant should have:

• Degree holder in Business Administration or a related discipline.
• 5-6 years of proven experience providing executive or secretarial support.
• Exceptional organisational skills with the ability to manage multiple priorities and maintain a high level of accuracy.
• Strong proficiency in Microsoft Office applications and familiarity with AI-powered productivity tools.
• Excellent communication skills in English, Cantonese, and Mandarin, both written and verbal.
• Demonstrated ability to handle sensitive and confidential information with the utmost discretion.
• Proactive, resourceful, and solutions-oriented mindset.
• Able to thrive in a fast-paced environment while effectively managing competing deadlines.

Job Offer

• 15 days AL
• Additional benefits including a discretionary bonus and medical.