Executive Assistant - Financial Services - Up to 38k

Michael Page; Hong Kong; On-site; HKD 223,000 - 357,000; Full time

Benefits offered by this job

15 days annual leave

Discretionary bonus

Job summary

Michael Page is recruiting on behalf of a well-established Financial Service firm seeking an Executive Assistant to manage executives’ schedules, travel, and confidential correspondence. The role requires coordinating with international stakeholders across time zones, preparing reports and minutes, and providing proactive administrative support, with discretionary bonus and 15 days’ annual leave.

Ideal candidates will have a Bachelor's degree and fluency in English, Mandarin, and Cantonese, with

Qualifications

• Bachelor's degree in related discipline.
• Ability to work across different time zones and support international stakeholders.
• Proven experience providing executive-level administrative support; junior candidates welcome.
• Excellent written and verbal communication in English, Mandarin, and Cantonese.

Responsibilities

• Managing and coordinating executives' schedules, appointments, and travel arrangements.
• Handling confidential correspondence and preparing reports, presentations, and documents.
• Organising meetings, including agendas and minutes.
• Liaising with internal and external stakeholders on behalf of the executives.
• Overseeing office operations and filing systems.
• Supporting project management tasks and timely follow-ups.
• Managing expense reports and budget tracking for the executives.
• Providing ad hoc administrative support as required.

Skills

Executive support

Multitasking

Attention to detail

Cross-timezone coordination

English language

Mandarin language

Cantonese language

Education

Bachelor's degree in related discipline

Job description

• Stable and diverse culture
• Regional exposure

About Our Client

Our client is a well-established Financial Service firm with a global presence and a long-term investment approach. Operating across multiple regions, the firm partners with businesses across a range of sectors and offers a collaborative, entrepreneurial culture with a highly professional working environment.

Job Description

As an Executive Assistant, your main responsibilities will include:

• Managing and coordinating executives' schedules, appointments, and travel arrangements.
• Handling confidential correspondence and preparing reports, presentations, and documents.
• Assisting in organising meetings, including preparing agendas and taking minutes.
• Liaising with internal and external stakeholders on behalf of the executives.
• Overseeing office operations and maintaining effective filing systems.
• Supporting project management tasks and ensuring timely follow-ups.
• Managing expense reports and budget tracking for the executives.
• Providing ad hoc administrative support as required.

The Successful Applicant

A successful Executive Assistant should have:

• Bachelor's degree holder of related discipline.
  
• Ability to work effectively across different time zones and support international stakeholders.
• Proven experience in providing executive-level administrative support, with junior candidates who have relevant experience also welcome.
• Excellent written and verbal communication skills in English, Mandarin, and Cantonese.
• Strong attention to detail, a quick learning mindset, and the ability to thrive in a fast-paced environment.
• A proactive, adaptable, and multitasking approach to problem-solving.
• Candidates who are immediately available or have a short notice period will be highly preferred.

What's on Offer

• 15 days of annual leave.
• Additional benefits including a discretionary bonus.