Executive Assistant - up to 50K

Michael Page International (Hong Kong) Limited; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Benefits offered by this job

Discretionary Bonus

Medical Insurance

Job summary

Michael Page International (Hong Kong) Limited in Hong Kong is seeking an Executive Assistant to support senior management in the financial services sector. You will manage complex calendars, coordinate meetings, and prepare correspondence and presentations.

You will organise travel, handle confidential information, and liaise with internal and external stakeholders to ensure smooth operations. A degree in business administration and 8+ years of experience are required, along with proficiency in

Qualifications

• Higher education in business administration or relevant field.
• 8+ years of secretarial/administrative experience, preferably in financial services.
• Strong organisational skills with ability to prioritise tasks.
• Proficient in Microsoft Office and AI tools.
• Excellent written and verbal English, Cantonese and Mandarin.
• Discretion handling confidential information.

Responsibilities

• Provide comprehensive secretarial and administrative support to senior management.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports and presentations.
• Organise travel arrangements, including flights and itineraries.
• Handle confidential information with professionalism and discretion.
• Liaise with stakeholders on behalf of senior management.
• Maintain records and filing systems for easy access.

Skills

Secretarial experience

English Cantonese Mandarin

Education

Business administration degree

Tools

MS Office

AI tools

Job description

• 5 Days Work
• Supporting Senior Management

About Our Client

As an Executive Assistant in the Financial services industry, based in Hong Kong, you will provide high-level secretarial and administrative support. This role is integral to ensuring the smooth functioning of the department and supporting senior management effectively. This role is supporting a senior leader in the business and requires someone who operates with flexibility and finesse

Job Description

As an Executive Assistant, your main responsibilities will include:

• Providing comprehensive secretarial and administrative support to senior management.
• Managing complex calendars, scheduling meetings, and coordinating appointments.
• Preparing and editing correspondence, reports, and presentations.
• Organising travel arrangements, including flights, accommodations, and itineraries.
• Handling confidential information with professionalism and discretion.
• Liaising with internal and external stakeholders on behalf of senior management.
• Maintaining accurate records and filing systems for easy access and retrieval.
• Supporting ad hoc projects and tasks as required by the team.

The Successful Applicant

A successful Executive Assistant should have:

• Higher Education in business administration or relevant studies
• Over 8 years solid experience in secretarial or administrative support roles, preferably in financial services.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office applications and AI tools
• Excellent written and verbal communication skills in English, Cantonese and Mandarin
• Attention to detail and a proactive approach to problem-solving.
• Professionalism and the ability to handle sensitive information discreetly.

What's on Offer

• Discretionary Bonus
• Medical Insurance