Executive Assistant

Jollibee Group; Hong Kong; On-site; HKD 180,000 - 280,000; Full time

Job summary

Jollibee Group is seeking an experienced Executive Assistant to provide high-level administrative support to the executives. The role involves researching, preparing reports, handling information requests and performing clerical functions.

You will manage calendars, arrange travel, screen calls and organize the flow of work to ensure executives meet their commitments. The position requires a four-year degree, at least five years in an assistant or secretarial role, and fluency in English and

Qualifications

• Graduate of a four year course in Business or in Arts.
• At least five (5) years experience in an assistant or secretarial function.
• Must be fluent in both English and Cantonese.

Responsibilities

• Schedule appointments and coordinate arrangements for meetings making sure executives meet their commitments.
• Coordinate and make all travel arrangements.
• Organize flow of work by reviewing correspondence and determining importance of such, before sharing with the executives.
• Screen and direct incoming calls, correspondence and visitors.
• Carry out administrative duties to meet executives' needs and keep time free of minor tasks.
• Compose and edit correspondence on behalf of executives.
• Route routine correspondence for timely and accurate responses.
• Provide support to members of the board as needed.
• Oversee the smooth functioning and facilitation of non-office based requirements of executives and board members.
• Facilitate errands for executives and board members as necessary.
• Perform other job or expertise related assignments to support operational efficiency.

Skills

Scheduling

Communication

Time management

Travel coordination

Education

Bachelor's degree in Business or Arts

Tools

MS Office

Job description

KEY RESULT AREAS

The Executive Assistant provides high-level administrative support by conducting research, preparing reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

KRA 1: Office and Schedule Management

• Schedule appointments and coordinate arrangements for meetings making sure executives meet their commitments.
• Coordinate and make all travel arrangements.
• Organize flow of work by reviewing correspondence and determining importance of such, before sharing with the executives.
• Screen and direct incoming calls, correspondence and visitors.

KRA 2: Records and Information Management

• Carry out assigned administrative duties to meet executive's needs.
• Answer questions and furnish information to keep executive's time free of minor detail type work.
• Responsible for the orderly establishment, maintenance and retrieval of filed information and correspondence on a daily basis to ensure immediate access to file data for execution of executive's duties.
• Compose and edit correspondence on behalf of executives.
• Route and answer routine correspondence not requiring executive's attention to ensure timely and accurate response.
• Provide support to members of the board as needed.
• Oversee the smooth functioning and facilitation of non-office based requirements of executives and members of the board.
• Responsible for facilitating errands of the executives and members of the board as necessary.

Others

Perform other job or expertise related assignments in order to develop one’s self and/or share one’s expertise resulting to support for operational efficiency

JOB SPECIFICATIONS:

• Graduate of a four year course in Business or in Arts
• At least five (5) years experience in an assistant or secretarial function
• Must be fluent in both English and Cantonese