Executive Assistant / Executive Secretary

Morgan Half International (Hong Kong) Limited; Hong Kong Island; On-site; HKD 300,000 - 540,000; Full time

Job summary

Confidential Client in Hong Kong seeks an experienced Executive Assistant to provide comprehensive personal and business support to the Managing Director and senior management. You will draft correspondence, summarise reports, manage calendars, travel, and coordinate communications across the organization and personal affairs.

Ideal candidates hold a Bachelor's degree and at least five years of C-suite support experience, with fluent English, Cantonese, and Mandarin.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related discipline.
• Minimum of 5 years’ experience as an Executive Secretary/EA supporting C-suite or senior executives within a sizable organization.
• Excellent command of written and spoken English, Cantonese, and Mandarin.
• Proficient in MS Office (Word, Excel, PowerPoint) and Chinese word processing.

Responsibilities

• Provide full-spectrum secretarial, executive, and personal support to the MD and senior management.
• Summarize business reports and assist with analytical tasks for strategic projects.
• Coordinate internal and external communications across daily business operations and personal matters.
• Draft executive business correspondence and prepare meeting minutes.
• Handle travel arrangements, calendar management, and general office administration.
• Liaise with vendors regarding office supplies, maintenance and facilities upkeep.
• Supervise administrative staff and drivers to ensure smooth operations.
• Plan and execute corporate events, conferences, and business functions.
• Undertake ad-hoc projects and special assignments as required.

Skills

Executive support

Secretarial

Communication

Multitasking

Education

Bachelor’s degree in Business Administration/Marketing

Tools

MS Office

Job description

On behalf of our client, a leading multinational consultancy, we are currently seeking a high-caliber Executive Assistant to provide comprehensive personal and business support to the Managing Director and Senior Management team.

Key Responsibilities

Provide full-spectrum secretarial, executive, and personal support to the Managing Director and Senior Management.

Summarize business reports and assist with analytical tasks for strategic projects.

Coordinate internal and external communications across daily business operations and personal matters.

Draft executive business correspondence and prepare accurate meeting minutes.

Handle travel arrangements, expense reimbursements, calendar management, and general office administration.

Liaise with vendors and service providers regarding office supplies, maintenance, and facilities upkeep.

Supervise administrative staff, office assistants, and company drivers to ensure smooth operational support.

Plan and execute corporate events, conferences, and business functions.

Undertake ad-hoc projects and special assignments as required.

Key Requirements

Bachelor’s degree in Business Administration, Marketing, or a related discipline.

Minimum of 5 years’ experience as an Executive Secretary/EA supporting C-suite or senior executives within a sizable organization.

Excellent command of written and spoken English, Cantonese, and Mandarin.

Proficient in MS Office (Word, Excel, PowerPoint) and Chinese word processing.