Secretary (Executive Office)

Hong Kong Air Cargo Terminals Ltd; Hong Kong; On-site; HKD 279,000 - 469,000; Full time

Job summary

Hong Kong Air Cargo Terminals Ltd in Hong Kong is seeking an Executive Secretary to support the Chief Executive with high-quality secretarial services.

The role handles scheduling, meetings, travel, documentation, and coordination of executive logistics, with discretion and professionalism. Requires a degree and 2–4 years’ secretarial or admin experience, plus English, Cantonese and Putonghua, and MS Office proficiency.

Qualifications

• Provide secretarial and administrative support, including scheduling, meetings, travel, and documentation.
• Coordinate executive meetings and logistics, including preparation of materials.
• Handle correspondence, reports, and general administration with professionalism.
• Monitor expenses, petty cash, and office administration processes.
• Supervise Office Assistant & Company Driver; coordinate visitor arrangements.
• Act as backup to the Executive Secretary when required.
• 2–4 years’ experience in secretarial or administrative support.

Responsibilities

• Provide secretarial and administrative support, including scheduling, meetings, travel, and documentation.
• Coordinate executive meetings and logistics, including preparation of materials.
• Handle correspondence, reports, and general administration with professionalism.
• Monitor expenses, petty cash, and office administration processes.
• Supervise Office Assistant and Company Driver; coordinate visitor arrangements.
• Act as backup to the Executive Secretary when required.

Skills

Communication skills

Interpersonal skills

Multitasking

Stakeholder awareness

Education

Degree in any discipline

Tools

MS Office

Job description

This role supports the Executive Secretary in delivering professional, high-quality secretarial services to the Chief Executive.
Key Duties

Provide secretarial and administrative support, including scheduling, meetings, travel, and documentation.

Coordinate executive meetings and logistics, including preparation of materials.

Handle correspondence, reports, and general administration with professionalism.

Monitor expenses, petty cash, and office administration processes.

Supervise Office Assistant & Company Driver; coordinate visitor arrangements.

Act as backup to the Executive Secretary when required.

Requirements

Degree in any disciplines.

2–4 years’ experience in secretarial or administrative support.

Proactive, organised, and able to manage multiple priorities independently.

Strong communication and interpersonal skills, with stakeholder awareness.

Proficient in English, Chinese (Cantonese & Putonghua), and MS Office.

Mature, detail-oriented, and able to handle confidential information with discretion.