Executive Assistant

Xplus Global Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Xplus Global Limited in Hong Kong is seeking an Executive Assistant to provide comprehensive administrative support to the CEO. The role requires superb organization, problem-solving, and flawless English, Cantonese, and Mandarin communication.

You will manage the CEO’s schedule, coordinate complex travel, prepare meeting materials, and handle confidential information with discretion. Immediate availability preferred, on-site at North Point, HK.

Qualifications

• 2–3+ years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Excellent communication skills in English, Cantonese and Mandarin.
• Able to manage calendars, travel, and confidential information with strong judgment.
• Comfortable interacting with high-level executives and meeting tight deadlines.

Responsibilities

• Proactively manage CEO’s complex calendar including meetings, travel, and commitments.
• Screen calls, emails, and visitors, acting as gatekeeper with professionalism.
• Prepare agendas, documents, and pre-read materials for meetings.
• Attend meetings, take minutes, and track action items.
• Coordinate domestic and international travel itineraries and expenses.
• Draft and edit emails, reports, and board communications.
• Serve as primary liaison between CEO and internal/external stakeholders.

Skills

English

Cantonese

Mandarin

Calendar management

Stakeholder management

Multitasking

Communication

Problem-solving

Education

Degree in Secretarial/Business Administration

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will have strong problem-solving skills, agility, and excellent communication abilities in English, Cantonese, and Mandarin.

Key Responsibilities:

Executive Support

Proactively manage the executive’s complex and dynamic calendar, including scheduling meetings, appointments, and travel, while strategically prioritizing time-sensitive commitments.

Act as a gatekeeper and liaison, screening phone calls, emails, and visitors with professionalism and sound judgment.

Prepare and distribute agendas, documents, and pre-read materials for meetings.

Attend key meetings, capture detailed minutes, and track action items to ensure follow-through.

Coordinate complex domestic and international travel itineraries and accommodations, ensuring seamless logistics.

Manage executive expense reporting and reconciliation with a high degree of accuracy.

Screen and prioritize incoming and outgoing communications, ensuring the proper handling of confidential documents

Assist with personal matters for CEO as assigned

Provide support to departmental initiatives and other ad hoc duties as needed

Draft, proofread, and edit a wide range of correspondence, including emails, reports, presentations, and board communications.

Serve as the primary point of contact between the executive and internal departments, board members, clients, and external partners.

Collaborate with internal and external stakeholders to gather information, track project statuses, and ensure timely completion of tasks

Requirements:

Degree holder or above in Secretarial, Business Administration, Marketing or related disciplines

2-3+ years of experience as an Executive Assistant or Personal Assistant supporting C-level executives.

Excellent communication skills with the ability to clearly deliver the CEO’s directions to various stakeholders

Bold, direct and proactive communication style with CEO, while demonstrating strong interpersonal skills with others

Comfortable interacting with high-level executives

Impeccable verbal and written communication skills in English, Cantonese and Mandarin.

Demonstrated ability to work under pressure, manage multiple priorities, and meet tight deadlines.

Understand basic Business Development skills

Strong problem-solving skills and ability to work agilely in a fast-paced environment

Detail-oriented with excellent organizational and multitasking abilities

Business travel required

Immediate availability is highly preferred

North Point, Eastern District, HK