Executive Assistant / Personal Assistant / Secretary (HK$30K, Kowloon)

King Deux Search & Consulting; Hong Kong; On-site; HKD 279,000 - 335,000; Full time

Job summary

King Deux Search & Consulting is seeking an experienced Executive Assistant to support the CEO in Kowloon, Hong Kong, within a fast-paced software company. You will manage the CEO's calendar and travel, prepare reports and presentations, screen communications, and coordinate meetings and events.

Fluency in English and Chinese (Cantonese and Mandarin) and a discreet, proactive approach are essential for success in this role.

Qualifications

• Bachelor's degree or equivalent with EA/C-level support experience.
• Excellent organizational and time management; multitask and prioritize.
• Fluent English and Chinese (Cantonese/Mandarin) for correspondence.
• Proficient with Microsoft Office and calendar management tools.
• Attention to detail and accuracy; discretion with confidential information.
• Proactive, resourceful and problem-solving mindset.
• Strong interpersonal skills to work with stakeholders at all levels.
• Flexible and adaptable in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the CEO, managing calendar, scheduling meetings, and coordinating travel arrangements.
• Conduct research and prepare reports, presentations, and correspondence on behalf of the CEO.
• Assist in managing communications, including screening emails, answering phone calls, and handling inquiries.
• Coordinate and facilitate internal and external meetings, conferences, and events.
• Support the CEO in business-related tasks, data analysis, project coordination, and monitoring KPIs.
• Handle confidential and sensitive information with utmost discretion and professionalism.
• Foster strong working relationships with stakeholders, both internal and external, on behalf of the CEO.
• Perform ad hoc tasks and assist with special projects as assigned.

Skills

Calendar management

Multitasking

English & Chinese

Attention to detail

Confidentiality

Problem solving

Interpersonal skills

Adaptability

Organizational skills

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Calendar management systems

Job description

Executive Assistant / Personal Assistant / Secretary (HK$30K, Kowloon)

Hong Kong, Hong Kong SAR, Hong Kong

HK$ 25,000.00 - 30,000.00 (Hong Kong Dollar)

Job Openings Executive Assistant / Personal Assistant / Secretary (HK$30K, Kowloon)

About the job Executive Assistant / Personal Assistant / Secretary (HK$30K, Kowloon)

King Deux Search & Consulting is a specialized executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.

Executive Assistant / Personal Assistant / Secretary

The Company, a leading provider of SaaS cloud-based AI solutions, is backed by a dedicated team of over 50 talented individuals. With a strong market presence in key regions including Hong Kong, SEA, APAC, and other strategic locations, the Company has consistently achieved remarkable business growth and success. As a result, an exciting opportunity has emerged for an Assistant to the CEO to join the dynamic team. In this role, you will have the chance to work in a vibrant environment with a diverse culture and background. Your primary responsibilities will revolve around providing comprehensive support for the CEO's personal tasks and assisting them with various business responsibilities.

Responsibilities

• Provide high-level administrative support to the CEO, managing their calendar, scheduling meetings, and coordinating travel arrangements
• Conduct research and prepare reports, presentations, and correspondence on behalf of the CEO
• Assist in managing communications, including screening emails, answering phone calls, and handling inquiries
• Coordinate and facilitate internal and external meetings, conferences, and events
• Support the CEO in business-related tasks, such as data analysis, project coordination, and monitoring key performance indicators
• Handle confidential and sensitive information with utmost discretion and professionalism
• Foster strong working relationships with stakeholders, both internal and external, on behalf of the CEO
• Perform ad hoc tasks and assist with special projects as assigned

Qualifications

• Bachelor's degree or an equivalent qualification with prior experience in an executive assistant or similar role supporting C-level executives
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively
• Strong written and verbal communication skills in English and Chinese (Cantonese and Mandarin), including the ability to draft professional correspondence and reports
• Proficient in using productivity tools and software, such as Microsoft Office Suite and calendar management systems
• Exceptional attention to detail and accuracy in work deliverables
• Demonstrated ability to handle confidential and sensitive information with integrity
• Proactive and resourceful, with a problem-solving mindset
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
• Flexibility and adaptability in a fast-paced and dynamic environment

Please note that only shortlisted applicants will be contacted.