Personal Assistant/ Secretary

REDBRIDGE INVESTMENTS LIMITED; Hong Kong Island; On-site; HKD 900,000 - 1,500,000; Full time

Job summary

REDBRIDGE INVESTMENTS LIMITED seeks an experienced Executive Assistant to provide comprehensive support to the Director. Responsibilities include managing travel, calendars, and events, while handling confidential matters with discretion.

Fluency in English, Cantonese, and Mandarin is required, along with strong MS Office and calendar/travel management software skills. Family-office experience is highly preferred.

Qualifications

• Minimum 10 years’ relevant experience in secretarial and office administration.
• Fluent in English, Cantonese and Mandarin.
• Proficient in Microsoft Office and travel/calendar management software.
• Discreet handling of confidential information.
• Strong organizational and multitasking skills under pressure.
• Experience with family office is highly preferred.

Responsibilities

• Manage end-to-end travel schedule, including flight, transport, and accommodation arrangements;
• Oversee the Director's daily calendar, business schedules, and personal itineraries;
• Organize and execute personal and public events, including guest relations, material preparation, and vendor/event logistics;
• Provide comprehensive executive support to the Director, balancing business operations, stakeholder communication, and family/personal matters;
• Handle business correspondence, draft client emails, and assist with translation during client meetings and negotiations;
• Handle confidential matters and ad-hoc projects as assigned.

Skills

Executive support

Time management

Organizational skills

Multitasking

English proficiency

Cantonese

Mandarin

Tools

Microsoft Office

Calendar management software

Travel management software

Job description

Manage end-to-end travel schedule, including flight, transport, and accommodation arrangements;

Oversee the Director's daily calendar, business schedules, and personal itineraries;

Organize and execute personal and public events, including guest relations, material preparation, and vendor/event logistics;

Provide comprehensive executive support to the Director, balancing business operations, stakeholder communication, and family/personal matters;

Handle business correspondence, draft client emails, and assist with translation during client meetings and negotiations;

Handle confidential matters and ad-hoc projects as assigned.

Requirements

Minimum 10 years’ relevant experience in handling secretarial and office administration matters;

Good command of written and spoken English, Cantonese and Mandarin;

High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and travel management software;

Absolute reliability in handling sensitive professional and personal information;

Exceptional time management, organizational, and multitasking skills with keen attention to detail;

Proven ability to remain calm and effective under pressure and during last-minute changes;

Solid experience in managing household and family matters in addition to office duties are highly preferable;

Family office experienceis strongly preferred.