Company Secretarial Administrator

Lenovo India Private Limited; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Job summary

Lenovo India Private Limited in Hong Kong is seeking a company secretarial professional to support listed group entities in Hong Kong, the BVI, and the Cayman Islands, ensuring compliance with statutory and regulatory requirements.

You will prepare statutory documents, coordinate board, committee and shareholder meetings, maintain minutes and registers, manage vendor onboarding and invoices, and provide admin support to senior team members. Immediate availability is preferred.

Qualifications

• Degree holder in a relevant discipline.
• Prior experience or academic background in company secretarial work preferred; working knowledge of the Hong Kong Companies Ordinance and Listing Rules is an advantage.
• 1-2 years of experience in company secretarial, office administration, or related fields, ideally within a sizable or multinational firm.
• Strong command of written and spoken English and Chinese (including Putonghua).
• Proficient in MS Word, Excel, and Chinese word processing.
• Detail-oriented, well-organized, and patient.
• Self-motivated, diligent, and able to work under pressure and meet deadlines.
• Immediate availability is highly preferred.

Responsibilities

• Provide company secretarial support for the listed company and its group entities incorporated in Hong Kong, the BVI, and the Cayman Islands, ensuring compliance with applicable statutory and regulatory requirements.
• Assist in preparing and filing statutory documents and returns, and in preparing annual/interim reports, announcements, and circulars.
• Coordinate board, committee, and shareholders meetings, including logistics, preparation of meeting papers, and maintenance of minutes and statutory registers.
• Manage vendor onboarding processes and handle invoice settlement.
• Provide secretarial and administrative support to senior team members.
• Support ad hoc projects and assignments as required.

Skills

English & Chinese

Communication

Organized & detail-oriented

Education

Degree in a relevant discipline

Tools

MS Word

Excel

Chinese Word Processing

Job description

Description and Requirements

Key Responsibilities:

. Provide company secretarial support for the listed company and its group entities incorporated in Hong Kong, the BVI, and the Cayman Islands, ensuring compliance with applicable statutory and regulatory requirements

. Assist in preparing and filing statutory documents and returns, and in preparing annual/interim reports, announcements, and circulars

. Coordinate board, committee, and shareholders meetings, including logistics, preparation of meeting papers, and maintenance of minutes and statutory registers

. Manage vendor onboarding processes and handle invoice settlement

. Provide secretarial and administrative support to senior team members

. Support ad hoc projects and assignments as required

________________________________________

Requirements:

. Degree holder in a relevant discipline

. Prior experience or academic background in company secretarial work preferred working knowledge of the Hong Kong Companies Ordinance and Listing Rules is an advantage

. 1-2 years of experience in company secretarial, office administration, or related fields, ideally within a sizable or multinational firm

. Strong command of written and spoken English and Chinese (including Putonghua)

. Proficient in MS Word, Excel, and Chinese word processing

. Detail-oriented, well-organized, and patient

. Self-motivated, diligent, and able to work under pressure and meet deadlines

. Immediate availability is highly preferred