Corporate Secretarial Assistant

Boldergroup; Hong Kong; Hybrid; HKD 360,000 - 600,000; Full time

Benefits offered by this job

Proper financial compensation

Impactful work and growth

Balanced work life

Job summary

Boldergroup in Hong Kong seeks a Company Secretarial professional to manage a diverse client portfolio in HK and offshore jurisdictions such as BVI and Cayman. You will oversee statutory records, filing deadlines, and pre/post-incorporation matters.

Liaising with Companies Registry and IRD, you will assist with due diligence/KYC and stay updated on offshore regulatory changes. The role follows a hybrid work setup with immediate availability preferred.

Qualifications

• Bachelor’s degree in Corporate Governance or relevant discipline.
• Minimum 1 year experience in corporate services, CPA, or law firm with offshore structures.
• Immediate availability preferred.
• Fluency in English and Cantonese; Mandarin would be an advantage.

Responsibilities

• Oversee company secretarial matters for HK and offshore entities.
• Monitor filing deadlines and maintain statutory records.
• Liaise with government authorities to ensure timely submissions.
• Assist with due diligence/KYC documents.
• Stay informed on offshore regulatory changes.
• Handle pre/post incorporation and prepare resolutions/minutes.
• Ad hoc duties as assigned by supervisors.

Skills

Attention to detail

Communication skills

Work under pressure

English/Cantonese bilingual

Education

Bachelor’s degree in Corporate Governance or relevant discipline

Tools

MS Office

Chinese word processing

Job description

Manage and oversee company secretarial matters for a diverse portfolio of clients within Hong Kong and offshore jurisdictions like BVI and Cayman;

Monitor and ensure compliance with statutory filing deadlines and maintain statutory records for both Hong Kong and offshore entities

Liaise and coordinate with government authorities (e.g., Companies Registry and IRD) in various jurisdictions to ensure timely and accurate submission

Assist in clients’ enquiries and due diligence/ KYC documents;

Stay informed about offshore regulatory changes and advise clients accordingly;

Handle company secretarial matters from pre and post incorporation, preparation of resolutions/minutes;

Other ad hoc duties as assigned by supervisors

Ideal competencies and skills:

• Bachelor’s degree or above in Corporate Governance or relevant discipline;
• A minimum of 1 year relevant experience from corporate services practice, CPA, or law firm, with a strong focus on offshore structures;
• Self-motivated, detail-oriented, strong sense of responsibility, able to work under pressure and manage tight deadlines;
• Proficiency in Microsoft office Suite and Chinese word processing;
• Good interpersonal and communication skills in both English and Cantonese; fluency in Mandarin would be an advantage;
• Immediate availability is highly preferred.
• Candidates with less experience will be considered for the role of assistant.

Our offer:

• Proper financial compensation based on your qualifications and experience
• Opportunity to make a real impact on our team and business
• Ability to work in an environment that supports personal growth and a balanced professional and personal life

General Information:

Work Setup: hybrid work setup (4 days office work; 1 day work from home)

Workdays: Weekday work with weekends off (Mondays to Fridays)