Assistant Administration Manager

中國移動; Hong Kong; On-site; HKD 450,000 - 650,000; Full time

Job summary

中國移動 in Hong Kong is seeking an experienced Administrative Manager to lead the development and optimization of administrative systems, policies, and workflows to boost operational efficiency.

You will oversee office space planning, leases, renovations, facilities management, assets, costs, and support services for meetings and events, ensuring resourceful deployment and cost control.

Qualifications

• Bachelor's degree or above in Business Administration or related disciplines.
• Minimum 5 years of administrative experience in medium to large-sized organizations.
• Strong organizational skills with proactive work attitude and teamwork.
• Fluent in Chinese and English (Cantonese, Mandarin, English).
• Proficient in Microsoft Office.

Responsibilities

• Assist in establishing and optimizing administrative systems, policies and workflows.
• Manage office space planning, leases, renovations, and facilities maintenance.
• Oversee administrative fixed assets, cost control and resource allocation.
• Coordinate deployment of company vehicles and administrative resources.
• Provide administrative support for important meetings and events.
• Manage employee logistics and support services to boost satisfaction.
• Liaise with external vendors, monitor service quality and handle complaints.
• Monitor administrative expenses and ensure cost-efficiency.
• Perform other assigned projects and tasks as required.

Skills

Strong organizational skills

Excellent written and verbal bilingual

MS Office proficiency

Education

Bachelor's degree or above in Business Administration or related discipline

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

• Assist the manager in establishing and optimizing administrative systems, enhancing administrative policies and workflows, ensuring effective implementation, and continuously improving operational efficiency in line with business development needs.
• Manage office space planning, office leasing and lease renewals, office renovation projects, and the maintenance and management of office facilities and equipment.
• Oversee the management of administrative fixed assets, control administrative costs, and ensure the efficient allocation of resources.
• Coordinate the deployment and scheduling of company vehicles and other administrative resources to support business travel requirements.
• Provide administrative support for important company meetings and events.
• Manage employee logistics and support services to improve employee satisfaction.
• Liaise with external service providers, including property management and security vendors, monitor service quality, and handle related complaints and issues.
• Monitor administrative expenses and ensure cost-effective administrative operations.
• Perform other assigned projects and tasks as required by the business.

To be successful in this position, you should meet the following requirements:

• Bachelor's degree or above in Business Administration, Administrative Management, Corporate Management, or related disciplines preferred.
• Minimum 5 years of relevant administrative experience, preferably gained in medium to large-sized organizations.
• Strong organizational skills, proactive work attitude, and excellent teamwork and interpersonal communication abilities.
• Highly responsible, detail-oriented, able to work under pressure and meet tight deadlines.
• Excellent written and verbal communication skills in Chinese and English, including Cantonese, Mandarin, and English.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.