Administrative Assistant

The Edge Partnership; Hong Kong; On-site; HKD 260,000 - 380,000; Full time

Job summary

The Edge Partnership in Hong Kong is seeking an organized Administrative Assistant to support a dynamic corporate function. You will be the backbone of a fast-paced team, delivering reliable office administration with discretion and professionalism.

In this role you will manage calendars across time zones, coordinate travel, process expenses, and support onboarding, procurement, and document control. Strong English, Cantonese and Mandarin communication is essential.

Qualifications

• 3-7 years of experience in Administrative Assistant, Team Assistant, Office Administrator or similar role.
• Experience in financial services, professional services, technology, consulting or multinational corporate environments is valued.
• Strong written and verbal communication in English, Cantonese and Mandarin.

Responsibilities

• Provide seamless administrative support to a fast-paced corporate team and ensure day-to-day operations run efficiently.
• Manage complex calendars, meetings, and scheduling across multiple stakeholders and time zones.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Process expenses, maintain records, and support budget and invoice administration.
• Coordinate onboarding/offboarding including equipment requests, access, and orientation support.
• Liaise with internal departments and external vendors for procurement and operations.
• Support documentation, asset inventory, and process tracking; organize meetings and trainings.
• Prepare presentations, reports, and other business documents; handle confidential information discreetly.

Skills

Time management

Communication (English Cantonese Mand.

Attention to detail

Multitasking

Tools

Microsoft Office

Microsoft Teams

Job description

Our client is a leading global investment management firm seeking a highly organized, polished, and proactive Administrative Assistant to support a dynamic and fast-paced corporate function. This role is ideal for an individual who enjoys being the backbone of a high-performing team, ensuring operational efficiency while delivering exceptional administrative support.

The successful candidate will be a natural problem solver, capable of managing competing priorities, building strong relationships across a broad stakeholder group, and maintaining the highest levels of professionalism and discretion.

Key responsibilities

• Provide seamless administrative support to a fast-paced corporate team, ensuring day-to-day operations run efficiently.
• Manage complex calendars, meeting coordination, and scheduling across multiple stakeholders and time zones.
• Arrange domestic and international travel, including detailed itineraries and logistics management.
• Process expenses, maintain records, and support budget and invoice administration.
• Coordinate onboarding and offboarding activities, including equipment requests, access coordination, and orientation support.
• Liaise with internal departments and external vendors to facilitate operational and procurement-related activities.
• Support the management of departmental documentation, asset inventory records, and process tracking.
• Organize team meetings, training sessions, workshops, and employee engagement initiatives.
• Prepare presentations, reports, meeting materials, and other business documentation.
• Handle confidential information with discretion while serving as a trusted administrative partner to the wider team.

Role requirements

• 3-7 years of experience in an Administrative Assistant, Team Assistant, Office Administrator, or similar support role.
• Experience gained within financial services, professional services, technology, consulting, or multinational corporate environments will be highly regarded.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills in English, Cantonese and Mandarin
• High level of attention to detail and accuracy