Administration Manager

Sino-Ocean Group Holding Limited; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Sino-Ocean Group Holding Limited in Hong Kong seeks a seasoned Secretary & Administrative lead to provide comprehensive support to Top Management and Senior Executives. You will lead a small team, manage facilities, travel arrangements, and executive services, while shaping admin policies and budget controls.

The role requires a Bachelor degree and 5+ years in secretarial/administrative work, strong English and Chinese communication, and Putonghua proficiency.

Qualifications

• 5+ years solid working experience in secretarial & administrative functions.
• Strong understanding of PRC working culture and environment.
• Self-starter, mature, energetic, organized, result-oriented and able to handle multi-task.
• Excellent communication, interpersonal and supervisory skills.
• Good command of English and Chinese; Putonghua proficiency is a must.

Responsibilities

• Provide full spectrum administrative and secretarial support to Top Management and Senior Executives in Hong Kong.
• Lead a small administration team and oversee facilities management, office supplies, catering, security, and related services.
• Manage chauffeuring service for Top Management including driver scheduling and vehicle matters.
• Handle personal admin for Top Management, including staff quarters and documentation filing.
• Formulate, implement and review administration policies and guidelines.
• Oversee annual admin budget and internal expense verification for cost control.
• Organize internal meetings, prepare minutes and materials, and ensure on-site support.
• Assist in organizing Board Meetings, AGMs and employee events.
• Support HR duties such as leave management and attendance tracking.
• Assist in planning office layout, renovations and relocation projects.
• Perform ad-hoc tasks as required.

Skills

Secretarial & administrative

Communication

Interpersonal skills

Multitasking

Supervisory skills

Education

Bachelor degree

Tools

MS Office

Job description

Provide a full spectrum of administrative and secretarial support to Top Management and Senior Executives of the Group in Hong Kong

Lead a small administration team to provide the administrative services including office supplies sourcing, maintenance & repairing, environmental & facilities management, catering services, courier services, travelling arrangement, office security, etc.

Manage chauffeuring service for Top Management and Senior Executives including driver scheduling, vehicle insurance and maintenance, vehicle license renewal and related matters

Handle the personal administrative affairs for Top Management, including staff quarters management, bank account documentation filing, etc.

Formulate, implement and review administration policies, procedures and guidelines

Manage the annual administration budget and expenses, and conduct internal claim verification to support effective cost control

Organize internal meetings by providing end-to-end on-site support to ensure seamless meeting execution, and prepare meeting minutes and materials as required

Assist in organizing and coordinating company events, such as Board Meetings, Annual General Meetings, and other employee activities

Support selected HR-related duties, such as leave management and attendance tracking

Assist in receiving VIP guests and coordinating all personal events

Assist in planning and drafting office layout plans, supervising renovation and relocation projects

Perform ad-hoc assignments and other tasks as required.

Requirements

Bachelor degree holder with at least 5 years solid working experience in secretarial & administrative experience, preferably gained in sizable PRC company

Strong understand the PRC working culture, hands-on and committed to deliver quality service

Self-starter, mature, energetic, organized, result-oriented and able to handle multi-task effectively and independently

Excellent communication, interpersonal and supervisory skills

Willing to work beyond office hours and on weekends/holidays if necessary

Good command of spoken and written English and Chinese, proficiency in Putonghua is a must

Proficient in MS Office applications including Word, Excel and PowerPoint

Immediate available is highly preferred

Central, Central and Western District, HK