Assistant Admin Manager - Up to 35k x 13 + bonus

KOS International Limited; Hong Kong; In loco; HKD 420.000 - 500.000; Tempo pieno

Descrizione del lavoro

KOS International Limited invites applications for an Assistant Admin Manager to oversee the full spectrum of office administration, facilities, and governance in Hong Kong. You will manage procurement, vendor contracts, cost control, and coordinate with senior management on strategic projects, while ensuring compliance and smooth daily operations.

The role requires a Bachelor's degree in Business Administration and at least five years of relevant experience, with strong English, Mandarin, and

Competenze

• Bachelor degree in Business Administration or related discipline
• Minimum 5 years' office administration experience
• Ability to review vendor agreements and contracts
• Proficient in Microsoft Office; English, Mandarin and Cantonese

Mansioni

• Oversee the full spectrum of office administration functions, ensuring smooth daily operations and a well-maintained working environment
• Manage office facilities, workplace maintenance, space planning, and health and safety initiatives with internal and external stakeholders
• Oversee procurement activities, including vendor sourcing, evaluation, contract negotiation, and purchasing of office supplies, equipment, and services
• Administer vendor contracts and service agreements, including review, renewal, and performance monitoring; interpret contractual terms and identify risks
• Build relationships with external service providers, ensuring service standards and compliance
• Develop/administer administrative policies, procedures and best practices to improve efficiency and governance
• Support departmental budgets, monitor expenditures and cost optimization while maintaining quality and continuity
• Provide administrative and operational support to senior management, including reporting and planning for strategic projects

Conoscenze

Negotiation

Stakeholder management

Communication

Organizational skills

Formazione

Bachelor's degree in Business Administration

Strumenti

Microsoft Office

Descrizione del lavoro

Assistant Admin Manager - Up to 35k x 13 + bonus

We are representing a reputable company. Due to the succession plan, they are looking for an Assistant Admin Manager to join the company.

About the Role

• Oversee the full spectrum of office administration functions, ensuring smooth daily operations and an efficient, well-maintained working environment.
• Manage office facilities, workplace maintenance, space planning, and health and safety initiatives in coordination with internal and external stakeholders.
• Oversee procurement activities, including vendor sourcing, evaluation, contract negotiation, and purchasing of office supplies, equipment, and business services.
• Administer the full lifecycle of vendor contracts and service agreements, including contract review, renewal management, and performance monitoring. Ability to interpret contractual and legal terminology, identify potential commercial and compliance risks, and liaise with relevant stakeholders to safeguard the Company's interests
• Establish and maintain effective relationships with external service providers, including security, cleaning, facilities management, and other corporate vendors, ensuring service excellence and compliance with agreed service standards.
• Develop, review, and implement administrative policies, procedures, and best practices to enhance operational efficiency and governance.
• Support on departmental budgets, monitor expenditures, and drive cost optimization initiatives while maintaining service quality and business continuity.
• Provide administrative and operational support to senior management, including reporting, planning, and execution of strategic projects and initiatives.

The Successful Candidate

• Bachelor degree holder in Business Administration or related discipline
• Minimum 5 years' experience of office administration experience, ideally from SME/ Chinese company
• Ability to review and understand vendor agreements, service contracts, and key contractual terms and conditions.
• Strong negotiation, stakeholder management, and communication skills
• Excellent organizational and problem-solving abilities, with a proactive and hands-on approach
• Proficient in Microsoft Office
• Good command of English, Mandarin and Cantonese

Admiralty, Central and Western District, HK