Assistant Administrative Manager - SC

Classy Wheeler Limited; Hong Kong; On-site; HKD 334,800 - 446,400; Full time

Job summary

A leading engineering and construction firm in Hong Kong is seeking an experienced Assistant Administration Manager to join their expanding team. The ideal candidate will have over 8 years of relevant experience, including at least 2 years in a managerial role. Responsibilities include establishing administration policies, managing procurement, and providing overall administrative support. The role requires excellent communication skills and proficiency in MS Office, with fluency in English, Cantonese, and Mandarin.

Qualifications

• Over 8 years of experience in facility management, office administration, and procurement.
• At least 2 years in a managerial position.
• Strong proficiency in both spoken and written English, Cantonese, and Mandarin.

Responsibilities

• Establish and implement administration policies and guidelines.
• Allocate resources for business requirements.
• Oversee renovation, relocation, and office facilities management.
• Lead team in providing administrative support.
• Assist in managing procurement and leasing matters.

Skills

Good communication skills

Interpersonal skills

Organisational skills

Time management skills

Multi-tasking ability

Analytical mindset

Supervisory skills

Education

Degree in Business Administration or equivalent

Tools

MS Office applications

Job description

Our client, a listed engineering and construction company in Hong Kong. They are now urgently seeking an Assistant Administration Manager to join their expanding team

Job Description

• Establish, review and implement administration policies and guidelines to enable smooth business operations
• Allocate administration resources to meet business requirements
• Lead the team to provide overall administrative support and management to the office and its staff
• Oversee renovation & relocation, warehouse & dormitory management,vehicle managementand general office facilities management
• Lead the team to handle internal and external audit of administration operations
• Assist in managing procurement function and maintenance of office equipment
• Assist in managing all leasing matters for the Head office and other companies in HK & Macau
• Prepare annual administration budgets & sharing ratios to ensure all actual expenses are complied with the Group's direction and guidelines
• Provide support in administration ad-hoc projects when required

Job Requirements

• Degree in Business Administration or equivalent, preferably in facility management or related disciplines
• Over all 8+ years experience plus at least 2 years in managerial position with experience in facility management, office administration, vehicle management, procurement & supplies, office renovation as well as project management
• Experience in reviewing and updating operation manuals and procedures
• Good communication, interpersonal, organisational and time management skills
• Strong multi-tasking skill and able to work under pressure
• Self-motivated, analytical-minded and a good team player
• Good supervisory skills to coach team members
• High proficiency in MS Office applications and Chinese typing
• Excellent command in both written and spoken English, Cantonese and Mandarin
• Occasional travel to Macau/PRC is required