ASSISTANT ADMINISTRATION OFFICER

Harbour City Estates Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Harbour City Estates Limited is seeking an organized Office Administrator to provide comprehensive admin support in Hong Kong. You will manage office supplies, maintenance, asset records, and filing while vetting petty cash claims and assisting with safety/compliance tasks.

The role includes preparing sustainability reports, budgeting, occasional reception duties, and handling ad-hoc projects with strict deadlines. Fluency in English and Chinese is required.

Qualifications

• Degree in Business Administration or related discipline.
• 2–3 years’ office administration experience, preferably in sizeable companies.
• Proactive, detail-minded, responsible and able to work independently and meet tight deadlines.
• Good command of written/spoken English and Chinese.
• Strong organizational, interpersonal and analytical skills.

Responsibilities

• Provide full spectrum of general administration services (office supplies, repairs, maintenance).
• Vetting petty cash claims and fixed asset management.
• Monitor central filing documents and support annual staff events.
• Ensure office safety inspection compliance with regulatory requirements.
• Prepare periodic sustainability reports and annual budget.
• Provide reception duties when necessary, handle ad-hoc assignments and projects.

Skills

English

Chinese

Analytical skills

Interpersonal skills

Organizational skills

Attention to detail

Independent work

Deadline-driven

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office

PC skills

Job description

Provide full spectrum of general administration services including but not limited to office supplies, repair and maintenance of office equipment, vetting of petty cash claims, fixed asset management, monitoring of central filing documents, annual staff events, etc.

Perform and ensure the office safety inspection compliance with the regulatory requirements

Prepare periodic sustainability reports and annual budget

Provide reception duties when necessary

Handle ad-hoc assignments and various administrative projects as assigned

Requirements:

Degree in Business Administration or related discipline

Minimum 2-3 years’ office administration experience, preferably gained in sizable companies

Proactive, detail-minded, responsible and able to work independent and meet tight deadline

Good command in both written and spoken English and Chinese

Good organization, interpersonal and analytical skills

Proficiency in Microsoft Office and PC skills

We offer competitive remuneration package that commensurate with experience and qualifications. Fringe benefits include 15 days of annual leave, flexible working hours, family medical plan, employee wellness programs and other benefits.

Personal data provided will be used strictly in accordance with the Company’s personal data policy which is available upon request.