Administrative Assistant - US Asset Management Firm

Morgan Mckinley Limited; Hong Kong; On-site; HKD 279,000 - 391,000; Full time

Job summary

Morgan McKinley Limited is seeking an organised Administrative Support professional in Hong Kong. The role covers comprehensive calendar management for internal and client engagements, arranging travel and accommodations, and handling expense processing with Concur.

The ideal candidate will communicate effectively with stakeholders at all levels, be a proactive team player, and possess strong MS Office skills alongside fluency in English, Cantonese and Mandarin.

Qualifications

• Prior team administrative support experience in a fast-paced multinational financial institution.
• Strong organisation and prioritisation skills with attention to detail.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Proactive, independent problem-solving ability and team player mindset.
• Proficient with Microsoft Office, Outlook, and related platforms.
• Fluent in English, Cantonese and Mandarin (written and spoken).

Responsibilities

• Calendar management coordinating internal and client meetings, calls, and video conferences.
• Travel logistics including flights and accommodation per company policy.
• Invoice and expense processing and report preparation using Concur.
• Phone forwarding and handling external enquiries professionally.
• General administrative tasks including online research and document translation.

Skills

Administrative support

Organisational skills

Communication skills

Team player

Problem solving

MS Office / Outlook

English fluency

Cantonese

Mandarin

Education

Bachelor degree

Tools

Concur

Job description

• Extensive calendar management including coordination of internal and client meetings, calls, video conferences
• Travel logistics management including flights and accommodation bookings in accordance to the company policies
• Invoice and expense processing including report preparation using Concur
• Phone forwarding and handling external stakeholders' enquiries in a professional manner
• General administrative requests from the team including research on the internet and document translation

Requirements

• Prior team administrative support experience in a fast-paced multinational financial institution
• Good organisation skills with strong attention to detail and the ability to prioritise different tasks
• Excellent communication and interpersonal skills with internal and external stakeholders of all levels
• A strong team player who is willing to help out proactively if needed, with the ability to solve problems independently
• Sound computer skills including Microsoft Office, Outlook and technology platforms
• Fluency in written and verbal English, Cantonese and Mandarin
• Bachelor degree is preferred