Office Manager

Ambree WY Brand Management Company Limited; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Benefits offered by this job

Competitive package

Job summary

Ambree WY Brand Management Company Limited is seeking an experienced Office Manager to oversee daily office operations in Hong Kong. You will lead a small team handling supplies, facilities, IT, repairs, courier, and travel services, ensuring seamless administration for the executive team.

You will manage chauffeuring for executives, develop office policies, monitor budgets, coordinate meetings and events, and support HR tasks like attendance tracking.

Qualifications

• Experience: 3+ years in Office Management
• Proven track record in managing remote or distributed teams in Mainland China.
• Willingness to travel to Mainland China as required
• Strong gatekeeping capability, high emotional intelligence, excellent cross-cultural communication, and strong problem-solving skills.
• Excellent command of written and spoken English, Cantonese, and fluent Mandarin.

Responsibilities

• Oversee daily office operations and ensure smooth administrative functions
• Lead a small team managing office supplies, facilities, IT, repairs, courier, and travel services
• Manage chauffeuring services for executives, including driver schedules, vehicle maintenance, insurance, and licensing
• Handle personal administrative matters for senior management, e.g., documentation
• Develop and implement office policies, procedures, and guidelines
• Manage budgets, monitor expenses, and ensure cost control
• Organize meetings and company events, including staff activities
• Support selected HR tasks such as leave management and attendance tracking
• Welcome VIP guests and coordinate executive events
• Plan office layouts, supervise renovations, and relocation projects
• Maintain vendor relationships and oversee service providers
• Perform ad hoc tasks as required

Skills

Office management

Team leadership

Budgeting

Vendor relations

Cross-cultural communication

Problem solving

Gatekeeping

Job description

Oversee daily office operations and ensure smooth administrative functions

Lead a small team managing office supplies, facilities, IT, repairs, courier, and travel services

Manage chauffeuring services for executives, including driver schedules, vehicle maintenance, insurance, and licensing

Handle personal administrative matters for senior management, e.g., documentation

Develop and implement office policies, procedures, and guidelines

Manage budgets, monitor expenses, and ensure cost control

Organize meetings and company events, including staff activities

Support selected HR tasks such as leave management and attendance tracking

Welcome VIP guests and coordinate executive events

Plan office layouts, supervise renovations, and relocation projects

Maintain vendor relationships and oversee service providers

Perform ad hoc tasks as required

We offer an attractive package to the right candidate.

Requirements

Experience: 3+ years in Office Management

Proven track record in managing remote or distributed teams in Mainland China.

Willingness to travel to Mainland China as required

Strong gatekeeping capability, high emotional intelligence, excellent cross-cultural communication, and strong problem-solving skills.

Excellent command of written and spoken English, Cantonese, and fluent Mandarin.