Administrative Assistant to Head of Database Intelligence

Hong Kong Trade Development Council; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Job summary

Hong Kong Trade Development Council is seeking a dynamic administrative professional to provide secretarial and clerical support to the Head of Database Intelligence. The role involves coordinating team meetings, preparing reports, and keeping confidential files up to date.

Applicants should have at least 5 years of experience supporting senior executives, be fluent in English and Chinese, and be proficient with MS Office (PowerPoint and Excel).

Qualifications

• Minimum 5 years of experience providing secretarial/administrative support to senior executives.
• Strong communication skills in English and Chinese.
• Proficient in MS Office applications, especially PowerPoint and Excel.

Responsibilities

• Provide efficient secretarial and administrative support to the Head of Database Intelligence.
• Schedule meetings and coordinate cross-departmental activities.
• Prepare regular reports and consolidate inputs from teams.
• Maintain confidential files and databases.
• Manage emails and phone communications; screen calls and take messages.
• Order office supplies and handle purchase orders.
• Provide on-site support and perform ad-hoc duties as needed.

Skills

Secretarial support

Administrative support

MS Office

English & Chinese

Tools

PowerPoint

Excel

Job description

Hong Kong Trade Development Council is seeking a dynamic administrative professional to provide secretarial and clerical support to the Head of Database Intelligence. The role involves coordinating team meetings, preparing reports, and keeping confidential files up to date.

Applicants should have at least 5 years of experience supporting senior executives, be fluent in English and Chinese, and be proficient with MS Office (PowerPoint and Excel).