Administrative Assistant

Hong Kong Trade Development Council; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Job summary

Hong Kong Trade Development Council is seeking a dynamic administrative professional to provide secretarial and clerical support to the Head of Database Intelligence. The role involves coordinating team meetings, preparing reports, and keeping confidential files up to date.

Applicants should have at least 5 years of experience supporting senior executives, be fluent in English and Chinese, and be proficient with MS Office (PowerPoint and Excel).

Qualifications

• Minimum 5 years of experience providing secretarial/administrative support to senior executives.
• Strong communication skills in English and Chinese.
• Proficient in MS Office applications, especially PowerPoint and Excel.

Responsibilities

• Provide efficient secretarial and administrative support to the Head of Database Intelligence.
• Schedule meetings and coordinate cross-departmental activities.
• Prepare regular reports and consolidate inputs from teams.
• Maintain confidential files and databases.
• Manage emails and phone communications; screen calls and take messages.
• Order office supplies and handle purchase orders.
• Provide on-site support and perform ad-hoc duties as needed.

Skills

Secretarial support

Administrative support

MS Office

English & Chinese

Tools

PowerPoint

Excel

Job description

The Hong Kong Trade Development Council (HKTDC) is a statutory body established in 1966 to promote, assist and develop Hong Kong's trade. With 51 offices globally, including 13 in the Chinese Mainland, the HKTDC promotes Hong Kong as a two-way global investment and business hub.

The HKTDC organises international exhibitions, conferences and business missions to create business opportunities for companies, particularly small and medium-sized enterprises (SMEs), in the mainland and international markets. The HKTDC also provides up-to-date market insights and product information via research reports and digital news channels.

As we celebrate our 60th anniversary in 2026 and begin a new three-year business cycle, our mission remains as strong as ever to help Hong Kong thrive in trade and businesses succeed in the ever-changing landscape.

We are seeking a dynamic, high-calibre and experienced professional to join our team.

Responsibilities:

• Provide efficient and effective secretarial and administrative support to the Head of Database Intelligence
• Schedule team and cross-departmental meetings, appointments and reservations as needed
• Identify, anticipate and prepare information requirements for meetings
• Prepare regular and timely reports; follow up and consolidate inputs from teams
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls; screen phone calls, redirect calls, and take messages
• Maintain, order office supplies and handle purchase orders
• Provide on-site support and perform ad-hoc duties as assigned when necessary

Requirements:

• Minimum 5 years of experience in providing secretarial/administrative support to senior executives
• Independent, mature and reliable, able to prioritize and handle multiple tasks
• Excellent interpersonal, customer service and communication skills
• Strong command of written and spoken English and Chinese
• Proficient in MS Applications including PowerPoint and Excel
• Work location: Tseung Kwan O Logistics Centre(Shuttle bus service provided from Tiu Keng Leng MTR Station)

Remuneration and Benefits:

Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package, including annual leave, medical and dental benefits, will be offered.