Executive Assistant to Division Head — Secretarial & Admin

Hong Kong Exchanges and Clearing Limited (HKEX); Hong Kong; On-site; HKD 312,000 - 446,000; Full time

Job summary

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking a capable Secretariat/Administrative professional to provide comprehensive support to a division head. The role involves calendar management, report preparation, procurement and HR onboarding/offboarding tasks, ensuring smooth operations and timely deliverables.

Candidates should be degree-equipped with at least 3 years of relevant experience, be well-organized, and communicate effectively in English and Chinese.

Qualifications

• Degree holder in any discipline.
• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions.
• Well-organized, able to prioritize tasks and meet deadlines.
• Good team player with strong interpersonal and communications skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email systems.
• Fluent in English and Chinese (including typing).

Responsibilities

• Provide secretarial and general administrative support for Operations.
• Maintain departmental calendars, schedule appointments, meetings and conferences.
• Manage departmental purchase requests, including preparing orders and submitting payment settlements.
• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.
• Assist in preparing reports, presentations, and other documents as required.
• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed.
• Undertake special or ad hoc projects and other clerical tasks.

Skills

Time management

Communication

Teamwork

MS Office

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking a capable Secretariat/Administrative professional to provide comprehensive support to a division head. The role involves calendar management, report preparation, procurement and HR onboarding/offboarding tasks, ensuring smooth operations and timely deliverables.

Candidates should be degree-equipped with at least 3 years of relevant experience, be well-organized, and communicate effectively in English and Chinese.