Secretary / Executive Assistant (Up to HKD35K +)

Everlink HR Consulting Limited; Hong Kong; On-site; HKD 355,000 - 426,000; Full time

Job summary

CCB International (Holdings) Limited is seeking an outstanding Secretary / Executive Assistant to provide high-level strategic and operational support directly to C-level executives within a fast-paced financial services environment.

You will manage calendars across global markets, coordinate complex travel, process expense reports, prepare board papers and presentations, and act as a corporate ambassador while safeguarding confidentiality.

Qualifications

• Bachelor degree in Business Administration, Communications, or a related academic discipline.
• Proven track record of supporting C-level executives within financial institutions or highly relevant corporate backgrounds.
• Demonstrated capability to work productively under pressure and maintain focus in a fast-paced setting.
• Native-level command of written and spoken English along with fluent Cantonese and proficient Mandarin capabilities.
• Sharp administrative acumen with advanced mastery over corporate confidentiality protocols and data protection.
• Advanced execution skills in corporate productivity software including Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Deliver comprehensive calendar management and meeting coordination across global markets and shifting time zones.
• Coordinate complex corporate travel logistics including multi-destination flight itineraries and required entry visas.
• Manage time-sensitive communication pipelines by filtering high-volume correspondence and protecting executive schedules.
• Review and process intricate executive expense reports in strict alignment with corporate financial compliance guidelines.
• Compile sophisticated board papers, strategic presentations, and executive summaries under tight deadlines.
• Act as a reliable corporate ambassador when interfacing with internal global department heads and prominent external clients.
• Resolve sudden scheduling conflicts and operational disruptions calmly and efficiently within a high-stakes environment.

Skills

Executive support

Calendar mgmt

Travel coordination

Confidentiality

MS Office

Languages: English Cantonese Mandarin

Education

Bachelor's degree in Business Admin / Communications

Tools

MS Outlook

Excel

PowerPoint

Job description

Secretary / Executive Assistant (Up to HKD35K +)

A premier private equity firm is seeking an outstanding Executive Assistant to provide high-level strategic and operational support directly to C-level executives within a high-intensity corporate environment.

Key Responsibilities

Deliver comprehensive calendar management and meeting coordination across global markets and shifting time zones.

Coordinate complex corporate travel logistics including multi-destination flight itineraries and required entry visas.

Manage time-sensitive communication pipelines by filtering high-volume correspondence and protecting executive schedules.

Review and process intricate executive expense reports in strict alignment with corporate financial compliance guidelines.

Compile sophisticated board papers, strategic presentations, and executive summaries under tight deadlines.

Act as a reliable corporate ambassador when interfacing with internal global department heads and prominent external clients.

Resolve sudden scheduling conflicts and operational disruptions calmly and efficiently within a high-stakes environment.

Requirements and Qualifications

Bachelor degree in Business Administration, Communications, or a related academic discipline.

Proven track record of supporting C-level executives within financial institutions or highly relevant corporate backgrounds.

Demonstrated capability to work productively under pressure and maintain focus in a fast-paced setting.

Native-level command of written and spoken English along with fluent Cantonese and proficient Mandarin capabilities.

Sharp administrative acumen with advanced mastery over corporate confidentiality protocols and data protection.

Advanced execution skills in corporate productivity software including Microsoft Outlook, Word, Excel, and PowerPoint.

CCB International (Holdings) Limited

Central, Central and Western District, HK