Executive Assistant

Hong Kong Council on Smoking and Health; Hong Kong; On-site; HKD 268,000 - 357,000; Full time

Job summary

Hong Kong Council on Smoking and Health is seeking an administrator/accounting support staff to handle general bookkeeping, assist in monthly accounts, maintain filing systems, and support secretarial tasks. The role also involves managing employee records, stock checks, and IT system upkeep.

The ideal candidate has a post-secondary qualification or above, strong bilingual English/Chinese skills including Putonghua, and at least 2 years of relevant experience.

Qualifications

• Proficiency in English and Chinese, with Putonghua fluency.
• 2+ years post-qualification experience in accounting, administration, HR, data management or IT support.
• Familiar with Chinese and English word processing and MS Office tools.

Responsibilities

• Maintain general bookkeeping for the Council.
• Assist in preparing monthly income/ expenditure accounts.
• Maintain central filing, suppliers lists, databases and inventory records.

Skills

English & Chinese proficiency

Putonghua fluency

Education

Post-secondary or above

University graduate

Tools

MS Word

Excel

PowerPoint

Job description

• (a) To be responsible for general book keeping for the Council;
• (b) To assist in preparing monthly accounts on income and expenditure;
• (c) To assist in maintaining central filing system, suppliers’ list, databases and inventory records;
• (d) To provide secretarial and clerical support including word processing, data entry, filing and scanning;
• (e) To assist in maintaining employees’ records, data and files;
• (f) To assist in performing regular stores check and annual stocktaking;
• (g) To provide miscellaneous support on updating and maintaining IT systems and records;
• (h) To assist in preparatory work of the Council and committee meetings; and
• (i) To perform any other administrative and office duties as assigned by the Executive Director.

Entry Requirements:

Post-secondary or above;

Good command of written and spoken English and Chinese and fluency in Putonghua;

A minimum of 2 years’ post-qualification working experience in accounting, administration, human resources, data management or IT support;

Familiar with Chinese & English word processing and software operations including MS Word, Excel and PowerPoint;

Experience in public organization is definitely an advantage; and

University graduate with less working experience will also be considered.