Administration Officer (C2i-140-Admin)

Centre for Immunology & Infection - C2i; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Equal opportunities employer

Job summary

Centre for Immunology & Infection - C2i in Hong Kong is seeking an HR & Administrative Officer to support HR documentation, onboarding and office operations on a 1-2 year contract.

The ideal candidate has a Bachelor’s in HR or Business Administration, 2–5 years’ HR administration experience, proficiency in MS Office, and strong English and Putonghua. The role offers competitive salary, annual leave and medical benefits.

Qualifications

• Bachelor’s degree in HR, Business Administration or related discipline.
• 2–5 years of solid experience in HR administration and document management.
• Strong logical mindset and ability to anticipate issues and manage daily operations with minimal supervision.
• High level of ownership and accuracy in completing tasks.
• Detail-oriented with excellent organizational skills to prioritize tasks and meet deadlines.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong command of English and Chinese including Putonghua; IELTS 6.0 or equivalent preferred.

Responsibilities

• Take ownership of HR documentation and related administrative processes, ensuring accuracy and compliance.
• Act as the primary point of contact for HR inquiries and onboarding/offboarding logistics.
• Perform general office duties, including preparing business correspondence, managing records, and liaising with stakeholders.
• Coordinate basic logistical arrangements for office supplies and equipment.
• Provide light support for general administration or accounting matters as needed.
• Perform other tasks as assigned by supervisor and Centre Manager.

Skills

HR administration

Office administration

Attention to detail

Time management

English & Chinese (Putonghua)

Education

Bachelor's degree in HR or Business Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Functional Title: HR & Administrative Officer

Administration Officer (Ref.: C2i-140-Admin) to commence as soon as possible, on a one or two-year contract basis, with the possibility of renewal subject to satisfactory performance and mutual agreement.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related discipline.
• 2–5 years of solid experience, preferably with a strong focus on HR administration and document management.
• Strong logical mindset and common sense: Ability to connect the dots, anticipate issues before they arise, and handle daily operations with minimal micromanagement.
• High level of ownership: A highly responsible individual who takes pride in the accuracy of their work and follows tasks through to completion.
• Detail-oriented with excellent organizational skills to efficiently prioritize tasks and meet strict deadlines.
• Proficient in MS Office (Word, Excel, and PowerPoint).
• Strong command of both English and Chinese (including Putonghua). An IELTS overall band score of 6.0, or equivalent, is preferred.

Responsibilities

• Take ownership of HR documentation and related administrative processes, ensuring absolute accuracy and compliance.
• Act as the primary point of contact for HR-related administrative inquiries and onboarding/offboarding logistics.
• Perform general office duties, including preparing business correspondence, managing records, and liaising with internal and external stakeholders.
• Coordinate basic logistical arrangements for office supplies and equipment.
• Provide light, secondary support for general administration or accounting matters as needed.
• Perform other tasks as assigned by the supervisor and/or the Centre Manager.

A competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

We are an equal opportunities employer and welcomes applications from all qualified candidates.