Assistant Officer / Officer, HR & Admin Department

拔萃國際資產管理有限公司; Hong Kong; Presencial; HKD 210 000 - 320 000; Tempo integral

Resumo da oferta

拔萃國際資產管理有限公司 in Hong Kong is seeking an Assistant Officer / Officer to support the HR & Admin Department. You will split your time between administrative duties and HR initiatives, including recruitment, onboarding, onboarding-related paperwork, and staff records.

The role also covers front desk duties, travel arrangements for the Chairman, vehicle management, and coordination of training programs and events.

Qualificações

• Bachelor's degree or above.
• Hong Kong Permanent Resident or valid Hong Kong work visa (required).
• 1-3 years of administrative and HR-related work experience; executive assistant preferred.
• Familiarity with Hong Kong Employment Ordinance; experience in expense reimbursement review or large-scale employee event planning preferred.
• Strong organizational, interpersonal and time-management skills; strong sense of responsibility; excellent multi-tasking and stress management abilities.
• Good written and spoken Chinese and English communication; Mandarin preferred.
• AI mindset and practical experience; proficient in Microsoft Office and Chinese input methods; familiar with Excel data processing.
• Immediate availability will be an advantage.

Responsabilidades

• Assist in all-round recruitment process.
• Manage onboarding, transfers, and offboarding; prepare relevant legal documents; review HR process SOPs and policies.
• Manage and update employee records and company directory; handle work visas for non-local employees.
• Record and update employee leave information.
• Organize employee engagement initiatives and HR projects.
• Organize and coordinate internal and external employee training programs.
• Provide all-round office administrative support including facilities and office equipment maintenance; arrange courier; organize events.
• Handle front desk reception, calls, emails, visitor registration and meeting room booking.
• Assist Chairman with daily schedule planning, travel bookings, and expense reimbursements; follow up on executive matters.
• Manage all aspects of company vehicles including fuel cards, insurance, leases, maintenance and driver schedules.
• Assist finance for staff expense reimbursements and related tasks.

Conhecimentos

Organizational skills

Interpersonal skills

Time management

Multitasking

English–Chinese communication

Mandarin preferred

Formação académica

Bachelor's degree or above

Ferramentas

Microsoft Office

Excel

Descrição da oferta de emprego

Assistant Officer / Officer, HR & Admin Department

We are currently seeking a motivated and detail-oriented Assistant Officer / Officer to join the HR & Admin team.

Job Description:

As an Assistant Officer / Officer of HR & Admin Department, you will be supporting administrative functions(70%) while providing essential support to Human Resources initiatives(30%).

HR Responsibilities:

Assist in all-round recruitment process

Manage employee onboarding, transfers, and offboarding; prepare relevant legal documents; and regularly review and improve HR process SOPs and policies

Manage and update employee records and company directory, work visa for non-local employees

Record and update employee leave information

Organize employee engagement initiatives and HR projects

Organize and coordinate internal and external employee training programs

Administrative Responsibilities:

Provide all-round office administrative support, including general facility and office equipment maintenance, arrange courier, organize company events, etc

Handle front desk reception, answer calls, process business emails, visitor registration and meeting room booking and supervision

Assist Chairman with daily schedule planning, booking travel flights, hotels and restaurants, daily expense reimbursements and follow up on various executive ad-hoc matters

Manage all aspects of company vehicles, including fuel card administration, vehicle insurance, parking leases, routine maintenance, and driver schedule deployment

Assist finance department for staff expense reimbursements and etc.

Qualifications:

Bachelor's degree or above

Hong Kong Permanent Resident or valid Hong Kong work visa (required)

1-3 years of administrative and HR-related work experience; experience as an executive or chairman administrative assistant is preferred

Familiarity with Hong Kong Employment Ordinance; experience in expense reimbursement review or large-scale employee event planning is preferred

Strong organizational, interpersonal and time-management skills, strong sense of responsibility; excellent multi-tasking and stress management abilities

Good written and spoken Chinese and English communication ability; fluent Mandarin is preferred

AI mindset and practical experience; proficient in Microsoft Office and Chinese input methods; familiar with Excel data processing

Immediate availability will be an advantage