Administration Manager/ Assistant Manager

REDBRIDGE INVESTMENTS LIMITED; Hong Kong; On-site; HKD 260,000 - 420,000; Full time

Job summary

REDBRIDGE INVESTMENTS LIMITED in Hong Kong is seeking an experienced Facilities & Admin Manager to oversee daily office operations, logistics, budgeting, and vendor coordination. You will partner with contractors to deliver renovations, ensure safety, and optimize resources.

The role requires strong communication in English, Cantonese, and Mandarin, plus hands-on leadership and multi-tasking ability in a fast-paced environment and with a focus on cost control and stakeholder satisfaction.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Facility Management, or a related discipline.
• End-to-end administration experience with corporate properties, leasing, acquisition/disposal coordination, and office renovation projects.
• Organized, detailed, able to handle multi-tasks effectively and prioritize works to meet tight schedules/ deadlines.
• Strong executive presence, high emotional intelligence, proven change-management capability, and robust stakeholder management skills across all levels.
• Excellent command of written and spoken English, Cantonese, and Mandarin.

Responsibilities

• Oversee daily office operations and coordinate logistics, including courier services, travel arrangements, office facilities, maintenance, procurement support, office supplies, and renovations/ relocations.
• Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery.
• Handle facilities maintenance, office safety, and environmental compliance.
• Manage and monitor administrative expenses, petty cash, and annual budget consolidation, with regular analysis and recommendations on cost optimization and resource allocation.
• Actively support the Company Recreation Committee in organizing key corporate activities and projects, such as sustainability initiatives, festive events, and employee engagement programs.

Skills

Office operations

Facilities management

Budgeting

Vendor coordination

Stakeholder management

Education

Bachelor's degree in Business Administration or related

Tools

MS Office

Excel

Job description

Oversee daily office operations and coordinate logistics, including courier services, travel arrangements, office facilities, maintenance, procurement support, office supplies, and office renovations, relocations, lease renewals;

Oversee office renovation, relocation, and fit-out projects, working closely with contractors and vendors to ensure on-time and on-budget delivery;

Handle facilities maintenance, office safety, and environmental compliance;

Manage and monitor administrative expenses, petty cash, and annual budget consolidation, with regular analysis and recommendations on cost optimization and resource allocation;

Actively support the Company Recreation Committee in organizing key corporate activities and projects, such as sustainability initiatives, festive events, and employee engagement programs;

Manage company vehicle operations, including license renewals, reimbursements, and compliance with usage policies;

Provide support for other assigned tasks to ensure smooth administrative functions.

Requirements

• Bachelor’s degree in Business Administration, Operations Management, Facility Management, or a related discipline;
• End-to-end administration experience with corporate properties, leasing, acquisition/disposal coordination, and office renovation projects;
• Organized, detailed, able to handle multi-tasks effectively and prioritize works to meet tight schedules/ deadlines;
• Strong executive presence, high emotional intelligence, proven change-management capability, and robust stakeholder management skills across all levels;
• Excellent command of written and spoken English, Cantonese, and Mandarin.

Admiralty, Central and Western District, HK