Administration Manager

Hong Kong Job Consulting; Hong Kong Island; On-site; HKD 480,000 - 720,000; Full time

Job summary

Hong Kong Job Consulting is recruiting an Administration Manager for a well-established bank’s Hong Kong Head Office. The role oversees office administration, facilities, fixed assets, procurement, and fleet management to ensure smooth operation.

You will manage budgets, vendor relationships, and insurance matters while supervising a fast-paced tax-friendly banking environment in Central HK. Fluency in English, Chinese, and Putonghua is highly valued.

Qualifications

• Bachelor’s degree or above in related discipline.
• Minimum 5 years’ solid all-round office administration experience in sizable organisations, banks or large corporations preferred.
• Hands-on experience in procurement, facilities management, vehicle fleet management, canteen operation supervision or property-related administration is an advantage.
• Prior experience working in large corporations in Hong Kong, especially China-based companies, will be an advantage.
• Strong budgeting, cost-control and vendor management skills.
• Proficient in written and spoken English, Chinese and Putonghua.

Responsibilities

• Oversee the full spectrum of office administration and facilities management for the Bank’s Hong Kong Head Office, ensuring smooth daily operations and a well-maintained working environment.
• Conduct full lifecycle management of fixed assets and office supplies, covering procurement, issuance, registration, regular stocktaking and related documentation, to maintain accurate records and standardised control.
• Manage end-to-end procurement of daily operational needs (stationery, uniforms, canteen items, equipment, vehicles, etc.), ensuring compliance, cost-effectiveness and timely delivery.
• Oversee company vehicle and fleet operations, including driver scheduling, usage registration, daily inspection, maintenance follow-up, licence renewals, insurance and compliance matters, to support safe and efficient business operations.
• Provide regular updates on property insurance plans for bank assets and facilities, and proactively monitor contract renewal statuses.
• Prepare and control administrative budgets, monitor expenses and drive continuous cost efficiency.
• Handle general administrative documentation, vendor management and other ad-hoc office administration duties as assigned.

Skills

Office administration

Budgeting

Vendor management

Procurement

Education

Bachelor’s degree

Job description

A well-established bank with its Head Office in Hong Kong is seeking a high-calibre, all-rounded Administration Manager to join the Office Administration Team.

Job Responsibilities

• Oversee the full spectrum of office administration and facilities management for the Bank’s Hong Kong Head Office, ensuring smooth daily operations and a well-maintained working environment.
• Conduct full lifecycle management of fixed assets and office supplies, covering procurement, issuance, registration, regular stocktaking and related documentation, to maintain accurate records and standardised control.
• Manage end-to-end procurement of daily operational needs (stationery, uniforms, canteen items, equipment, vehicles, etc.), ensuring compliance, cost-effectiveness and timely delivery.
• Oversee company vehicle and fleet operations, including driver scheduling, usage registration, daily inspection, maintenance follow-up, licence renewals, insurance and compliance matters, to support safe and efficient business operations.
• Provide regular updates on property insurance plans for bank assets and facilities, and proactively monitor contract renewal statuses.
• Prepare and control administrative budgets, monitor expenses and drive continuous cost efficiency.
• Handle general administrative documentation, vendor management and other ad-hoc office administration duties as assigned.

Job Requirements

• Bachelor’s degree or above in any related discipline
• Minimum 5 years’ solid all-round office administration experience gained in sizable organisations, banks or large corporations preferred
• Hands-on experience in procurement, facilities management, vehicle fleet management, canteen operation supervision or property-related administration is an advantage
• Prior experience working in large corporations in Hong Kong, especially China-based companies, will be an advantage
• Strong budgeting, cost-control and vendor management skills
• Proficient in written and spoken English, Chinese and Putonghua
• Independent, detail-oriented, well-organised and able to handle multiple priorities in a fast-paced banking environment

(Data collected will be used for recruitment purposed only)

Location

Central, Central and Western District, HK