Senior Manager - Office Administration

Rise Associates Asia Limited; Hong Kong Island; On-site; HKD 670,000 - 1,116,000; Full time

Job summary

Rise Associates Asia Limited in Hong Kong is seeking a Manager - Office Administration to lead corporate office operations, facilities management, procurement, and administrative support. You will oversee budgeting, team leadership, and large-scale relocation/renovation projects.

The role requires 10+ years in office administration/facilities management with 8+ years in a supervisory capacity, and fluency in Cantonese and English.

Qualifications

• 10+ years in office administration/facilities management.
• 8+ years in a supervisory role.
• Fluent in Cantonese and English.

Responsibilities

• Strategic Operations & Compliance: Oversee operations and align with company directives and standards.
• Team Leadership: Supervise a multidisciplinary administrative team including clerical staff, drivers, office assistants, and hospitality staff.
• Resource & Workload Optimization: Streamline workload distribution, optimize shift scheduling, and improve operational efficiency to lower overhead costs.
• Renovation & Rebranding Projects: Lead multi-floor office renovations and fit-outs aligning with brand and modern workplace standards.
• Centralized Procurement & Budget Control: Own central stationery and office supply procurement with tight inventory and budget controls.
• Compensation & Benefits Review: Identify non-standard staff benefits and propose policy updates for alignment and equity.
• Employee Experience & Hospitality: Oversee catering and event dining to elevate workplace satisfaction and culture.
• Cost Control: Monitor expenses, manage budgets, and drive cost-saving across vendor contracts.

Skills

Vendor management

Lease execution

Renovation oversight

Team leadership

Budget tracking

Job description

Department: Corporate Services / Office Administration

The Manager -Office Administration leads corporate office operations, facilities management, procurement, and administrative support. This position oversees budgeting, team leadership, and large-scale relocation/renovation projects.

• Strategic Operations & Compliance: Oversee operations, resolving operational inconsistencies to align with company directives and corporate standards.
• Team Leadership: Supervise and empower a multidisciplinary team of administrative staff, including clerical personnel, drivers, office assistants, tea service staff, and in-house chefs.
• Resource & Workload Optimization: Streamline workload distribution, optimize shift scheduling, and improve overall operational efficiency to lower overhead costs.
• Renovation & Rebranding Projects: Drive multi-floor office renovation and fit-out projects to align physical environments with updated brand identity and modern workplace standards.
• Centralized Procurement & Budget Control: Take full ownership of central stationery and office supply procurement, establishing tight inventory and budget controls to cut unnecessary expenditures.
• Compensation & Benefits Review: Identify non-standard staff benefits across business units, proposing policy updates to ensure alignment, cost discipline, and internal equity.
• Employee Experience & Hospitality: Oversee specialized catering and event dining operations to elevate workplace satisfaction and foster corporate culture.
• Cost Control: Monitor operating expenses, manage administrative budgets, and execute cost-saving initiatives across all vendor contracts.

Requirements

• Experience:10+ years in office administration/facilities management with 8+ years in a supervisory role
• Skills: Strong vendor management, lease execution, renovation oversight, team leadership, and budget tracking.
• Languages: Fluent in Cantonese and English.