Admin Specialist

HTX; Hong Kong; On-site; HKD 223,000 - 402,000; Full time

Job summary

HTX in Hong Kong is seeking an Office Administrator to manage leasing, contracts, and daily office operations.

You will coordinate access control, office supplies, and IT equipment while supporting both the HQ and Hong Kong teams to ensure a smooth, well-organized workplace. A degree and 2+ years in administration are required, with fluency in Chinese and English.

Qualifications

• Bachelor’s degree or above in a relevant field.
• At least 2 years’ experience in administration or related field.
• Fluent in Chinese and English with strong written and spoken communication.
• Proficient in Microsoft Office with basic budgeting/expense management knowledge.

Responsibilities

• Manage leasing, renewal, contract signing and ongoing administration of the Hong Kong office.
• Conduct monthly, quarterly, and annual financial closing data analysis and manage budgets.
• Oversee office seating, relocation planning and day-to-day maintenance for efficiency and comfort.
• Coordinate access cards, access control and office supplies for smooth operations.
• Manage company seals, custody, usage records and approval processes.
• Provide daily administrative support to the international business team between HQ and Hong Kong.
• Support corporate culture activities, including team-building budgets and employee benefits.
• Handle onboarding/offboarding approvals and IT equipment issuance and tracking.
• Complete other tasks assigned by management and provide strong admin support.

Skills

MS Office

Budgeting

Bilingual Chinese/English

Communication skills

Education

Bachelor’s degree in Business Administration/Administrative Management or related field

Job description

• Manage the leasing, renewal, contract signing, and ongoing administration of the Hong Kong office to ensure a stable and compliant working environment.
• Conduct monthly, quarterly, and annual financial closing data analysis, as well as manage quarterly budgets.
• Lead office seating arrangements, relocation planning, and day-to-day office maintenance to create an efficient and comfortable working environment.
• Coordinate employee access cards, access control management, and office supplies to ensure employees have the necessary resources to perform their work effectively.
• Manage company seals, including custody, usage records, and approval processes, ensuring compliance with company policies.
• Provide daily administrative support to the international business team, coordinating administrative and operational matters between the headquarters and Hong Kong office to ensure smooth communication, resource sharing, and a well-organized workplace.
• Support the implementation of corporate culture activities, including team-building budget management and employee benefit distribution.
• Handle administrative approvals related to employee onboarding and offboarding, as well as the issuance, collection, and tracking of IT equipment such as computers.
• Complete other tasks assigned by management efficiently and provide strong administrative support to the team.

Requirements

• Bachelor’s degree or above. A degree in Business Administration, Administrative Management, or a related field is preferred.
• At least 2 years of experience in administration or a related field. Experience managing overseas offices is preferred.
• Fluent in both Chinese and English, with strong written and verbal communication skills.
• Proficient in Microsoft Office with basic knowledge of financial budgeting and expense management.