Administrative Officer

New Genesis Management Limited; Hong Kong; On-site; HKD 223,000 - 324,000; Full time

Job summary

New Genesis Management Limited in Hong Kong seeks an Administration & General Affairs professional to oversee daily office operations, procurement, contract management, and fleet coordination to ensure smooth, compliant operations.

The ideal candidate will hold a Bachelor's degree with 1–3 years' experience, be fluent in Cantonese and Mandarin with working English, and be adept at MS Office and basic IT troubleshooting, supporting cross‑department collaboration.

Qualifications

• Bachelor's degree or above with 1–3 years of experience in administration, general affairs, or general management in Hong Kong.
• Strong coordination and cross‑department communication skills.
• Proficient in MS Office; basic IT troubleshooting; familiarity with HK vehicle licensing/insurance renewal processes and local procurement preferred.

Responsibilities

• Oversee daily office operations and environment management, including procurement, vendor selection, and contract negotiations.
• Manage full lifecycle of administrative contracts, asset management and record-keeping; monitor renewals and risk control.
• Coordinate fleet and logistic support including vehicle scheduling and license/insurance renewals; ensure compliance.

Skills

Coordination & Communication

Technical Skills & Tools

Language Proficiency

Education

Bachelor's degree or above

Tools

MS Office

WeCom

Email administration

Job description

1. Administration & Office Environment Management: Oversee daily office operations and environment management, coordinating office renovation, spatial planning, and facility upgrade projects. Manage procurement, price comparison, vendor selection, and contract negotiations for office supplies and equipment to build a high-quality supplier database. Supervise daily maintenance, servicing, and emergency repairs for office equipment to ensure seamless operation.

2. Contract & Fixed Asset Management: Manage the full lifecycle of administrative, service, and lease contracts (reviewing, tracking, archiving, and record-keeping), monitoring compliance and establishing early-warning mechanisms for renewals and risk control. Establish and optimize the fixed asset management system, overseeing asset registration, auditing, allocation, and disposal to ensure accuracy and resource efficiency.

3. Fleet & Logistic Support: Coordinate company vehicle scheduling and usage. Track and execute vehicle license renewals, insurance policy renewals, and related statutory procedures to ensure fully compliant and safe vehicle operations.

4. IT Support & System Maintenance: Manage account life cycles, permission settings, and daily maintenance for office platforms such as corporate email and WeCom. Coordinate basic IT hardware/software troubleshooting and liaise with external IT vendors to guarantee system stability and network security.

Education & Experience: Bachelor's degree or above with 1–3 years of experience in administration, general affairs, or general management in Hong Kong.

Coordination & Communication: Strong resource integration skills and cross-departmental communication capabilities. Ability to handle multi-tasking efficiently under pressure with high adaptability.

Technical Skills & Tools: Proficient in MS Office suite, with hands-on experience in corporate email/WeCom backend administration and basic IT troubleshooting. Familiarity with HK vehicle licensing/insurance renewal processes and local procurement is preferred.

Attributes & Mindset: Keen sensitivity to contract terms and asset data. Meticulous, organized, self-motivated, with a strong sense of responsibility and confidentiality.

Language Proficiency: Fluent in Cantonese and Mandarin; proficient in basic written and spoken English.

Admiralty, Central and Western District, HK