Data Entry Clerk-Jobs in Großbritannien

Job Description | Accounts Payable Clerk

Department: Finance

Location: Manchester

Role: Accounts Payable Clerk

The Team

We are seeking an Accounts Payable Clerk to join our team of 12, which includes 1 supervisor, 2 senior AP Clerks, and 8 Accounts Payable Clerks. In this role, you will be responsible for processing invoices, managing payments, and supporting the overall accounts payable function. If you are detail-oriented and eager to contribute to our financial operations, we want to hear from you!

The Role

The Accounts Payable role in our firm is a high-volume position that requires meticulous attention to detail and strong organizational skills. The successful candidate will be responsible for processing a large number of invoices and payments daily, ensuring accuracy and compliance with the firms policies. This role involves reconciling supplier statements, resolving discrepancies, and maintaining accurate records in a fast-paced environment. The ideal candidate will thrive under pressure, possess excellent time management skills, and be proficient in accounting software, contributing to the efficient management of our financial operations.

Key Responsibilities

Main tasks

• Accurately review, code, and process a high volume of invoices from suppliers using Chrome River, ensuring compliance with firm policies and legal standards.
• Assisting with the profiling of technical invoices such as rolling Counsel fee notes.
• Prepare and execute timely payments to suppliers, ensuring all transactions are recorded accurately in the accounting system.
• Maintain and reconcile supplier accounts, addressing any discrepancies or issues promptly to ensure accurate financial reporting.
• Maintain organised and up-to-date records of all accounts payable transactions, including invoices, payment confirmations, and correspondence.
• Monitor aged creditor information to ensure timely payments and follow up on outstanding invoices, minimising overdue accounts and maintaining good supplier relationships.
• Processing daily and weekly payments through our 3E database and uploading them onto HSBC or NatWest or RBS Bankline. Posting exchange rate differences as required to ensure the entries can be reconciled.
• Checking invoices uploaded and approved by fee earners on our Chrome River invoice approval system and preparing them for export onto our 3E database in readiness for billing to clients or in preparation for the weekly office runs.
• Investigating queries that we receive into our main inbox and distributing emails to the appropriate person within the team depending on the job role for that month. Looking into any returned monies and processing them in a timely manner for reconciliation.
• Assisting with any other reasonable requests as determined by AP Supervisor and other senior finance managers

Essential Skills & Experience

The ideal candidate will have previous experience in accounts payable or a similar role, with law firm experience preferred but not essential. Proficiency in accounting software, particularly Chrome River, is highly desirable, and familiarity with 3E is also a plus. Strong attention to detail and excellent organisational skills are essential, along with the ability to communicate effectively and work collaboratively in a team setting. The candidate should be capable of managing multiple tasks and meeting deadlines in a fast-paced environment, with a basic understanding of accounting principles and practices, including knowledge of basic bookkeeping. Strong analytical skills are necessary to identify discrepancies and resolve issues effectively, and proficiency in Microsoft Office Suite, especially Excel, is required.

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When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.
Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

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• Competitive salary and a broad range of employee benefits