Administration jobs in United States

Welcome to Geoquip Marine, we are global leaders in offshore geotechnical engineering, providing innovative and reliable solutions to the offshore energy, renewables, and infrastructure sectors. With a fleet of state‑of‑the‑art vessels and advanced geotechnical technology, we specialise in seabed investigation, data analysis, soils and rock testing and engineering expertise that enable safe and efficient offshore operations worldwide.

Job Title: Trainee Crew Coordinator

Location: Bristol, BS1 2BD

Onsite/Hybrid: Onsite for first 3 months, then hybrid

Right to Work in the UK – we are unable to sponsor a visa for this position

Applicants must have the current legal right to work in the UK at the time of application. Proof of eligibility will be required during the recruitment process. Unfortunately, we are unable to offer visa sponsorship for this role.

Our Crewing Team in Bristol plays a key role in the hiring and logistics support for our offshore resources for our vessels. We have an urgent need for a Trainee Crew Coordinator to join the team to provide essential support and ensure a critical part of our business is operational. The successful candidate will be team player and able to communicate well with stakeholders at all levels from Roughnecks and Drillers to Rig Managers and Project Managers.

You’ll play a key role in supporting global crew movements — from arranging travel and coordinating vaccinations to preparing essential documents like travel letters and joining instructions, ensuring every offshore deployment runs smoothly from start to finish.

• Ensuring all personnel requirements are fulfilled across assigned assets operating internationally
• Checking availability of requested crew and choosing the necessary offshore staff together in one operational team to support the projects whilst ensuring timely crew changes and transferring operational teams to the external crew management service for deployment.
• Assisting in scheduling and coordinating crew members for project assignment.
• Supporting coordination of travel, accommodation and logistic for crew deployment.
• Checking compliance issues to ensure the candidates meet offshore working conditions, appropriate for the country where operations are taking place.
• Providing administrative support, including data entry and report generating.
• Ensuring all crew positions have an up-to-date and signed off job description.
• Collaborating with crewing coordinators and other departments to ensure smooth operations and ensuring all information is updated and accurate.
• Liaising with internal and external stakeholders to ensure communication and liaison with crew agents for any necessary crewing needs.
• Recruiting necessary crew for assigned assets and preparing adverts on recruitment platforms.
• Searching for candidates in a timely and appropriate manner for the needs of specific projects and liaising with management.
• Willingness to provide support to others and assisting with interdepartmental tasks.
• Any other duties deemed necessary, within the boundaries of the role and the incumbent's competence.

• Sufficient experience in Administration & Coordination
• Excellent communication skills both verbal and written
• A confident, approachable, and professional manner, with the ability to communicate effectively with offshore personnel at all levels.
• Proficient in MS Office (Word, Excel, PowerPoint etc.)
• Good problem‑solving skills
• Strong organisational, time management skills
• Be able to work in a fast paced, dynamic work environment with multiple priorities

• Opportunity for career growth – Gain valuable experience in a growing sector with career development opportunities.
• Be part of an innovative and growing company making an impact in offshore geotechnical solutions
• In return a competitive salary is on offer along with the benefits below.

• Flexible Working Options
• 25 days Annual Leave
• Maternity & Paternity Leave benefits
• Private Healthcare with Eye Care & Dental, Income Protection, Life Assurance
• Employee Assistance Program & Mental Health Support
• Unemployment & Life Insurance
• Professional Development & Subscription Support
• Gym Membership Scheme
• Salary Sacrifice - Cycle to Work Scheme
• Employee referral bonus scheme
• Engaging team socials and opportunities to give back through volunteering

Our interview process is designed to be transparent, efficient, and respectful of your time. Here’s what to expect:

1. Application Review: Our recruitment team will review all applications. Successful candidates will be contacted within 3 working days.
2. Initial Screening (30 min.): MS Teams Call with our Resourcing Manager to discuss your experience and role fit.
3. Interview with Hiring Manager (45 min.): A deeper discussion about your skills, experience, and how you would approach the role.
4. Final Onsite Interview (60 min.): Interview with our Head or HR and meet with key members of the Crewing Team.
5. Offer: If selected, you’ll receive a formal offer and details regarding next steps

Please submit your CV and answer the application questions to the best of your experience and knowledge.

We are an equal opportunity employer and welcome applications from candidates of all backgrounds.