Yard Office Administrator

BCA Group; England; On-site; GBP 26,000; Full time

Job summary

A leading automotive service provider in England is seeking a Yard Office Administrator to manage vehicle documentation and logistics. The role requires proven administrative experience, strong IT skills particularly in Excel, and a high level of accuracy. Responsibilities include coordinating vehicle releases, monitoring deliveries, and maintaining accurate records. Join an industry leader committed to employee growth and inclusivity.

Benefits

Onsite parking

Company Pension Scheme

Cycle to work scheme

Employee Assistance Programme

Enhanced maternity, paternity, and adoption leave

Access to trained Mental Health First Aiders

Access to discounts with a range of retailers

Qualifications

• Proven experience in an administrative role is essential.
• Strong IT skills, particularly in Excel and internal data systems are essential.
• Excellent written and verbal communication skills are required.
• High level of accuracy and attention to detail is needed.
• Strong organisational and time management abilities are necessary.

Responsibilities

• Check and validate release paperwork for vehicles leaving site.
• Monitor incoming vehicles and verify delivery details.
• Perform regular audits of paperwork and system records.

Skills

Administrative skills

IT skills, particularly in Excel

Written and verbal communication

Attention to detail

Organisational abilities

Job description

Overview

Role: Yard Office Administrator

Shift: 4 on 4 off, 6am – 6pm

Salary: £25,883.78 per annum

Site: BCA Corby

Join the UK’s largest B2B used vehicle service. At BCA, we’re altogether, more. More than just your average vehicle remarketing company. We’re Europe’s largest vehicle remarketing business, the backbone of the UK’s automotive supply chain, and the best place to build the career you want. We’re looking for down-to-earth go-getters who are ready to make their mark on the automotive industry. Our Site Operations and Driving teams play a vital role across our business. Here you can build on your knowledge and find your specialty at one of our sites or on the road – the opportunities are endless.

Purpose of the role: As a Site-Based Administrator, you will play a critical role in ensuring the smooth and compliant movement of vehicles in and out of the site. Acting as the final checkpoint before vehicle release, you will verify documentation, update internal systems, and ensure operational accuracy. You’ll also support inbound logistics by guiding drivers to appropriate drop-off areas and validating delivery details. This role is ideal for someone with strong administrative skills, a sharp eye for detail, and a proactive mindset.

Responsibilities

• Vehicle Exit & Release Coordination: Check and validate release paperwork for vehicles leaving site via single plate drivers and transporters; Ensure all documentation is accurate, complete, and updated on internal systems prior to vehicle departure; Act as the final safety net to prevent incorrect vehicle release; Despatch vehicles on the system and ensure accuracy and live recording.
• Vehicle Entry & Drop-Off Oversight: Monitor incoming vehicles and verify delivery details; Direct drivers to correct drop-off zones based on site logistics; Liaise with site teams regarding any discrepancies or rejected vehicles; Liaise with logistics team and yard leads to coordinate planned deliveries and required prepared areas for drop off ahead of time.
• Administrative & System Duties: Perform regular audits of paperwork and system records to ensure compliance and accuracy; General office duties such as completing data, uploading files to the internal systems, filing paperwork, responding to email queries professionally and promptly; Create and maintain records of incoming vehicles and liaise with the site on any vehicles that have been rejected; Other ad-hoc administrative duties as required to ensure all work is completed within the time allotted and targets are met; develop and maintain professional and positive working relationships with colleagues.

Qualifications & Experience

• Proven experience in an administrative role (essential)
• Strong IT skills, particularly in Excel and internal data systems (essential)
• Excellent written and verbal communication skills
• High level of accuracy and attention to detail
• Strong organisational and time management abilities
• Ability to work independently and as part of a team
• Passion for the motor industry and commitment to high standards

Benefits

• Onsite parking
• Company Pension Scheme
• Cycle to work scheme
• An Employee Assistance Programme
• Enhanced maternity, paternity, and adoption leave
• Access to trained Mental Health First Aiders
• Access to BCA Rewards which provides online and store discounts with a range of retailers

As the automotive industry changes, we’re changing with it - putting our people in the front seat for the journey. We’re the number one in what we do for a reason and that’s because of the people we have on our teams. If you want to be a part of a business like this; unrivalled, exciting and appreciative of the work you do, join BCA. We are proud to be Level 1 Disability Confident and committed to ensuring our recruitment process is inclusive and accessible. Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.